JTC Group · 2 hours ago
Receptionist / Office Coordinator
Rapid City, SD
Full-time
Hybrid
New Grad, Entry LevelJTC Group is seeking a Receptionist/Office Coordinator for their Rapid City office. This role is essential in supporting the Private Client Services division by ensuring smooth office operations and assisting the team with day-to-day business activities.
ConsultingFinanceFinancial ServicesReal Estate
Responsibilities
Serve as the initial point of contact for all incoming calls and visitors, consistently delivering prompt, friendly, and professional service in line with SDTC standards
Answer, screen, and route incoming phone calls, and take and relay accurate messages when required
Greet and welcome clients, intermediaries, vendors, and guests, fostering a welcoming environment for everyone entering our office
Manage scheduling and set up meeting rooms, including arranging necessary supplies and refreshments according to office guidelines
Monitor inventory and conduct regular stock checks for office supplies, kitchen, and catering needs; place orders as required following company policy
Prepare workstations and coordinate logistics for new employee onboarding, including computer and telephone setup
Maintain, track, and secure office keys, ensuring a reliable system for safekeeping and duplication
Communicate with vendors and building management regarding office or facility needs, supply orders, and maintenance requests
Report and monitor the status of office repairs or maintenance needs, such as HVAC, lighting, or cleaning services
Liaise with IT support for troubleshooting, tech upgrades, and ongoing maintenance
Assist with planning and organizing office events, celebrations, and staff gatherings
Support office health and safety protocols, including coordinating fire drills and maintaining first aid kits and health-related equipment
Prepare, submit, and track expense reports, payment disbursements, and reconcile petty cash as necessary
Draft and circulate internal announcements and communications at the direction of management
Provide administrative support to team leads and management, including photocopying, filing, document binding, and file creation
Address general office management matters as they arise
Coordinate incoming and outgoing mail and courier services, including sorting, scanning, distribution, and maintaining courier logs
Oversee office archiving and filing processes, maintaining accurate records with management and external vendors
Support team leads and management with ad hoc project work as needed
Take on other responsibilities and tasks as assigned by the Office Head or Senior Management
Follow CPD (Continuing Professional Development) requirements as per qualification level and JTC policy
Uphold SDTC/JTC’s core values and guiding principles in all workplace activities
Qualification
Required
In-office, on-site role at the Rapid City location
Previous experience in office administration or reception
Exceptional communication and interpersonal skills in person and by phone
Excellent organizational skills with ability to manage multiple tasks effectively
Proficiency with standard office software (e.g., Microsoft Office) and equipment
Demonstrated ability to work well both independently and as part of a team
Company
JTC Group
JTC is a publicly listed, global professional services business with deep expertise in fund, corporate and private client services.
Founded in 1987
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$153.56MKey Investors
CBPE Capital
2025-11-10Acquired
2025-06-24Post Ipo Debt· $75M
2023-06-14Post Ipo Equity· $78.56M
Leadership Team
Nigel Le Quesne
Chief Executive Officer
Aidan Davin
Managing Director
Recent News
2025-11-24
2025-11-15
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