Hollywood Casino at Charles Town Races · 15 hours ago
ASSISTANT ENTERTAINMENT BOOKING MANAGER
Charles Town, WV
Full-time
Onsite
Entry, Mid Level
2+ years expHollywood Casino at Charles Town Races is part of PENN Entertainment, an exciting industry focused on providing fun experiences. The Assistant Entertainment Booking Manager serves as a vital link between live booking, talent agencies, and artists, managing contracts and communications to facilitate successful entertainment operations.
GamingVideo Games
Responsibilities
Review edits to performer contracts including mark-ups, tracking, processing, and storing final executed agreements
Gather all relevant information related to contracts from talent agencies and management, ticketing, and property teams
Review specific riders for production and hospitality
Submit all edited contracts to the manager and various property teams for review before trafficking to all relevant parties
Provide support in collecting insurance documentation and other venue specific documentation needed for contracts and performances
Reviewing processes with other team members to provide redundancy
Research and keep up to date with industry relevant news and tech
Maintain administrative duties – organizing show files, developing artist pitch sheets, updating budget sheets, tracking ticket counts, etc
Assist procurement to execute contracts and payments
Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
Perform other job-related duties as requested, such as box office management or show production needs
Send final settlement numbers for all PENN shows to talent agencies
Report final ticketing number on all PENN shows to major trade publications such as Pollstar
Monitor and update hold status for show dates across PENN
Monitor and source new events like tribute and variety act shows
Monitor all incoming artist avails and do research and due diligence on said artist
Assist in the monitoring of show production across PENN shows
Submit offers on behalf of PENN Entertainment as needed
Update and monitor all fees, offer submissions, deadlines for all PENN shows
Assist in finding new artists and show ideas across PENN properties
Provide support beyond standard business hours
Provide general administrative support as requested
Monitor contract and deposit deadlines
Maintain tax forms and vendor documents
Manage internal documentation using internal booking systems, calendars and ticketing schedules
Maintain booking calendar
Must be willing to travel as needed
Qualification
Required
Must be at least 21 years of age
Must have excellent verbal, written, and interpersonal skills
Must have technical proficiency and knowledge in Microsoft applications (Word, Excel, Teams and Outlook)
Strong client interface and presentation skills
Must have the ability to interact with guests, staff and colleagues and resolve problems and conflicts in a diplomatic and tactful manner
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public
Must be able to work nights and weekends on occasion
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs
Ability to read, write and communicate verbally in English
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Employee must be able to qualify for licenses and permits required by federal, state and local regulations
The employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls
The employee frequently is required to reach with hands and arms and talk or hear
Specific vision abilities required by this job include close vision, color vision, and peripheral vision
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 30 pounds
Must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces
The employee is frequently exposed to moving mechanical parts, risk of electrical shock, and vibration
The noise level in the work environment is usually moderate
Employees could be exposed to an environment containing unrestricted second-hand tobacco smoke
Preferred
Bachelor's degree (B.A./B.S.) from four-year college or university in marketing, finance or related area preferred; experience in multiple communication channels including direct mail, e-mail, and social media; or equivalent combination of education and experience
Two (2) years of experience within the Hospitality Industry, entertainment background preferred
Benefits
Day-one medical coverage
401(k) matching
Annual performance bonus
Paid time off
Company
Hollywood Casino at Charles Town Races
Hollywood Casino at Charles Town Races is a casino that provides table games, poker tournament, and slots.
Founded in 1993Charles Town, West Virginia, USA
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Robert Harris
VP of Finance / CFO
Kimberly Bowers
Senior Human Resources Business Partner
Recent News
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