HR Solutions, LLC · 4 hours ago
Legal Assistant
Portland, ME
Full-time
Onsite
Mid Level
$65K/yr - $68K/yr
3+ years expHR Solutions, LLC is seeking a highly organized and motivated Legal Administrative Assistant to provide day-to-day support to attorneys in its Business Practice Group. This role involves reviewing and preparing legal documents, managing deadlines, and assisting with various administrative tasks to ensure smooth operations.
Human Resources
Responsibilities
Review, edit, and prepare legal and business documents for accuracy, formatting, and completion
Support transactional matters by tracking deadlines, organizing documents, and assisting with closings
Assemble and distribute final materials, including electronic and hard-copy closing binders
Serve as a point of contact for incoming calls and provide administrative coverage as needed
Manage daily mail and document flow, including scanning, filing, and distribution
Draft correspondence and assist with document preparation
Coordinate meetings, maintain calendars, and schedule appointments with clients and internal teams
Assist with travel arrangements, professional events, and internal meetings
Support billing processes, including review and finalization of client invoices
Assist with conflicts checks and new matter intake
Maintain organized electronic and physical filing systems
Prepare expense reports and other administrative or matter-related reports
Qualification
Required
3–5 years of administrative experience; law firm or professional services experience strongly preferred
Strong organizational and time-management skills with the ability to juggle competing priorities
Detail-driven mindset with a commitment to quality and follow-through
Collaborative, professional demeanor with strong interpersonal skills
Ability to anticipate needs and work independently when appropriate
Proficiency in Microsoft Office, including Word (intermediate to advanced), Excel, Outlook, and PowerPoint
Sound judgment and discretion when handling confidential and sensitive information
Preferred
Bachelor's degree preferred
Company
HR Solutions, LLC
HR Solutions is a premier HR services firm specializing in staffing and recruiting, as well as comprehensive HR business partner solutions.
Greater Boston, US
0-1 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase