Carter, DeLuca & Farrell LLP · 18 hours ago
Legal Billing Specialist – Intellectual Property Law Firm
Melville, NY
Full-time
Hybrid
Entry, Mid Level
$45K/yr - $55K/yrCarter, DeLuca, & Farrell, LLP is an established, steadily growing intellectual property law firm. We are seeking an experienced Legal Billing Specialist to join our team and help manage and support our New York and Dallas Offices.
Law Practice
Hiring Manager
Francesco Sardone
Responsibilities
Process data and generate invoices in various invoice formats (PDF, LEDES files, Microsoft Xcel and other file formats)
Prepare and distribute prebills, edit unbilled items, process and finalize client invoices
Submit invoices either through email or client’s third-party billing portals; ensure successful transmission of invoices and follow up when necessary
Implement complex billing protocols provided by clients; ensuring all client and firm’s guidelines and protocols are met, ensuring invoices are processed and implemented during the creation and submission of invoices
Populate, maintain and update data on client’s billing portals/ external web-based applications; ensure all relevant information is updated and correlated in client’s portals
Research and respond to billing-related inquiries, communicate with partners, assistants, and accounting staff to resolve any issues and ensure bills are timely, accurate, and complete
Investigate and resolve billing-related issues, update and resubmission of invoices; ensuring corrective action is in place for future submissions
Generate, distribute monthly WIP reports to partners and follow-up to ensure non-billed items are processed
Work with firm’s accounting department to review and resolve unpaid invoices; assist with monitoring unbilled and accounts receivable status
Performing necessary technical and logistical tasks with internal staff, and clients’ designated personnel in the transition of clients
All other related ad-hoc projects
Qualification
Required
An associates degree or higher is preferred but not required, certificates in finance related field welcome
Experience using web-based billing programs, preferable AppColl, Microsoft Excel, Word and Adobe Acrobat
Ability to work efficiently in a fast-paced environment with deadlines
Demonstrated ability to be flexible, work independently with limited oversight, and prioritize work tasks in an effective manner
Collaborative with a can-do attitude balanced with the ability to communicate openly
Comfortable working with all levels of business professionals, including senior management and all colleagues at other departments in a fast-paced environment
Good communication and interaction skills with all levels of firm personnel and client contacts
Proficient and accurate data entry is a must
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Company
Carter, DeLuca & Farrell LLP
Carter DeLuca & Farrell LLP, a leader in intellectual property law, provides cost-effective services to clients from around the world, protecting innovations in a wide range of technologies.Throughout the phases of product or brand development, we form a critical part of our clients’ development teams to provide preparation, prosecution and clearance services to maximize protection while navigating through freedom-to-operate challenges.
Founded in 2002
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Carmella L. Stephens
Partner
Christopher Trainor
Partner
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