NEOGOV · 5 days ago
Administrative Assistant to the Director
Minneapolis, MN
Full-time
Hybrid
Mid Level
$62K/yr - $87K/yr
3+ years expNEOGOV is part of the City of Minneapolis, dedicated to serving its residents, businesses, and visitors. The Administrative Assistant to the Director will provide comprehensive support to enhance the director's efficiency, manage administrative tasks, and facilitate communication within the office.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Manage the director’s calendar, including scheduling meetings, appointments, and travel arrangements
Streamline scheduling, communication, and workflow to maximize the director's time and focus on high-priority tasks
Serve as the primary point of contact between the director and internal/external stakeholders, ensuring clear and timely information exchange
Maintain organized confidential records and files, both physical and digital for department
Maintains awareness of records retention guidelines
Oversee day-to-day office operations, ensuring efficiency and professionalism
Handle inquiries, prioritize urgent matters, and assist with various administrative tasks. Provide smooth communication between external and internal contacts
Assist with special projects and initiatives as directed by the Director
Maintain confidentiality of sensitive information and handle matters with discretion
Anticipate the needs of the director and the team, proactively addressing challenges and providing solutions
Assist in tracking departmental budgets, processing invoices, and managing expenses. Coordinate and process financial functions including processing invoices, deposits, payments, contracts, reimbursement, and p-card activities
Assist in data entry and management for databases or project management tools
Provide on-boarding and set up for new department employees as well as handle separation tasks for employees departing from the City. Assist in department HR administrative duties
Qualification
Required
Bachelors in Public Administration, Business Administration, or related field
Three years of progressive experience which includes the supporting of an executive
An equivalent combination of education and highly related experience in a similar environment may be considered
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in office software (e.g., Microsoft Office Suite)
Previous experience in an administrative role, preferably supporting executives
Ability to work independently and as part of a team
Detail-oriented and proactive
Professional demeanor with a strong sense of confidentiality
Adaptable and able to thrive in a fast-paced environment
Very strong interpersonal skills and the ability to build relationships with stakeholders including staff, City Council, community members, etc
Proven ability to handle confidential information with discretion, be adaptable to competing demands, and demonstrate the highest level of customer service and response
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Benefits
Health insurance
Dental insurance
Life insurance
Paid time off
Paid parental leave
Retirement
Transportation
Learning and development
Other perks
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase