Swoon · 5 hours ago
Office Administrator
DFW Metroplex
Contract
Onsite
Entry Level
1+ years expSwoon is seeking an Office Administrator to manage front desk operations and provide administrative support. The role involves greeting guests, handling mail logistics, and maintaining office organization while assisting various departments with their administrative needs.
ConsultingHuman ResourcesInformation TechnologyLegalStaffing Agency
Responsibilities
Greet guests, manage phone lines, and maintain professional conference rooms
Oversee daily kitchen/pantry stocking and coordinate staff lunches during busy season
Handle all incoming/outgoing mail and prepare time-sensitive shipments via FedEx, UPS, and couriers
Assist with the digital upload of signed engagement documents into BTU and Agiloft
Perform high-volume scanning of client documentation and assist the Assurance department with printing and assembling presentation booklets
Maintain and update Engagement Management spreadsheets in Microsoft Excel
Ensure kitchens are cleaned after meals and perform weekly refrigerator maintenance
Qualification
Required
1+ years of administrative experience
Strong skills in Microsoft Excel, Outlook, and digital document management systems
Ability to accurately process sensitive client data and maintain organized filing systems
A self-starter who can manage high-volume tasks during the peak tax season
Professional verbal and written communication skills for client and staff interaction
Preferred
professional services or tax firm environment preferred
Company
Swoon
In 2010, Swoon launched an agile, client-focused team that is not only savvy in our core industries but elbow-deep, every day, getting to know the strongest talent in the technology and professional fields.
501-1000 employees
H1B Sponsorship
Swoon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Andy Baker
Co-Founder and Leadership Advisor
Alyssa Holtz
Client Partner
Company data provided by crunchbase