Ignite Human Capital · 4 hours ago
Executive Assistant / HR Administrative Support
Sorrento Valley, CA
Full-time
Hybrid
Mid Level
$30/hr - $35/hr
3+ years expIgnite Human Capital is seeking a highly polished and detail-oriented Executive Assistant / HR Administrative Support professional to provide direct support to senior executives while assisting with HR administrative work. The role involves managing complex calendars, preparing executive correspondence, and supporting the HR team during peak workloads.
ConsultingHuman ResourcesStaffing Agency
Responsibilities
Provide high-level administrative support to executive leadership
Manage complex calendars, scheduling, and meeting coordination
Prepare agendas, presentations, reports, and executive correspondence
Coordinate travel arrangements, itineraries, and expense reporting
Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion
Assist with meeting logistics including room setup, materials, and follow-up notes
Act as a liaison between executives and internal/external stakeholders
Provide administrative support to the HR team during peak workloads
Assist with onboarding coordination (paperwork, system access, scheduling)
Support employee file management and documentation tracking
Help coordinate interviews, candidate scheduling, and communications
Assist with benefits, payroll, and HR inquiries as directed
Support HR projects, audits, and reporting as needed
Qualification
Required
3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role
Prior experience supporting senior leaders or executives required
Exceptional organizational, time-management, and multitasking skills
Strong written and verbal communication abilities
High level of professionalism, emotional intelligence, and discretion
Confident demeanor and comfort interacting with executive leadership
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to work independently, anticipate needs, and adapt quickly
Preferred
Exposure to HR administrative support strongly preferred
Benefits
Full-time position with benefits
Company
Ignite Human Capital
Ignite Human Capital is a staffing and recruitment firm that provides talent and human resources consulting services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Dena Ayala
CEO and President
Brandi Daniels Coon
Talent Partner
Company data provided by crunchbase