Mack & Associates, Ltd. · 8 hours ago
Office Manager/Administrative Assistant
Chicago, IL
Full-time
Onsite
Entry, Mid Level
$55K/yr - $75K/yr
2+ years expMack & Associates, Ltd. is a prominent investment firm seeking an Administrative Assistant/Office Coordinator to join their team in Chicago. This role involves providing comprehensive administrative support, overseeing daily office operations, and enhancing office processes for operational efficiency.
EmploymentRecruitingStaffing Agency
Responsibilities
Act as the welcoming front desk presence, greeting visitors and managing incoming calls and correspondence
Provide comprehensive administrative support, including scheduling, calendar coordination, and document preparation
Oversee daily office operations to ensure a well-organized, tidy, and fully functional workspace
Manage office supplies, vendor relationships, and service providers to keep operations running smoothly
Coordinate meeting logistics, conference room setup, and office events
Assist with HR-related functions such as onboarding, offboarding, recordkeeping, and internal communications
Maintain confidential employee files and documentation with exceptional accuracy and discretion
Proactively identify opportunities to enhance office processes and operational efficiency
Qualification
Required
2+ years of experience in an office manager, administrative assistant, or similar role
Bachelors degree required
Outstanding organizational skills with a strong eye for detail
Demonstrated ability to maintain a clean, structured, and professional office environment
Strong multitasking and prioritization skills in a fast-paced setting
Proficiency in Microsoft Office, Google Workspace, or comparable tools
Excellent verbal and written communication skills
High level of professionalism, reliability, and discretion
Self-starter mindset with strong initiative and problem-solving abilities
Benefits
Medical
Dental
Vision
Life insurance
PTO
Performance-based bonus
Company
Mack & Associates, Ltd.
For over 25 years, Mack & Associates has been the boutique staffing firm of choice for Chicagoland’s top professional services firms.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase