Northwestern University · 17 hours ago
Center Administrator 1
Chicago, IL
Full-time
Onsite
Mid Level
$70K/yr - $98K/yrNorthwestern University is seeking a Center Administrator for the Center for Community Health (CCH). The role involves overseeing all administrative activities, managing budgets, and ensuring compliance with policies while collaborating with various stakeholders.
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Responsibilities
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues
Typically involved in the budget management of numerous research grants
Responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chartstrings using NU protocol
Prepares faculty salary recovery & summer salary
Creates & monitor recharge centers
Oversees prompt payment of invoices & related research of errors
Monitors open encumbrances & deficit chartstrings
Routinely reviews & reconciles actual expenses to budget per NU Audit guidelines
Approves funds reallocation within budget as necessary & appropriate
Responsible to stop an expense that is inappropriate or against deficit chartstring
Negotiates with vendors for purchases & leases
Delegates or completes maintenance of alumni lists or database; production, edit &/or distribution of newsletter; &/or management of website, & special events
Monitors area facilities conditions & directs requests to Facilities Management using FAMIS
Maintains key database & security
Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase
Coordinates set up of furniture, data, phone lines, &/or renovations
Brings requests for building & space improvements to attention of management
Completes appropriate section of annual SIMS survey following NU protocol
Manages the development & communication of department safety plan
Monitors research lab compliance & respond to Risk Management reports
Ensures communication with Principal Investigators (PIs) regarding ISIS participation
Manages administration of faculty recruitment including ads, candidate communication, interview & visit
Interprets & applies policy & procedure
Oversees colloquium & seminar coordination, faculty travel planning
Oversees &/or completes pre- & post-award research administration
Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations
Interacts with Principal Investigators (PIs) to build relationships, transfer knowledge & advise on research policies & procedures
Oversees payroll for research appointments
Ensures faculty completion of effort certification
Provides appropriate training for staff & PIs
Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training
Posts positions to eRecruit, leads the recruitment & selection process
Manages area/unit structure & prioritizes & distributes staff workload
Oversees Performance Excellence plan for each employee & prepares annual review
Manages performance problems, administers leaves, approves timesheets & oversees completion of annual staff Conflict of Interest survey
Recommends complex HR solutions & implements decisions
Institutes departmental policy & implements school & NU policy
Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users
Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT
Issues work order requests for maintenance, repairs & upgrades
Manages implementation of all safety, security & compliance programs & ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures
Develops innovative methods to assist faculty & staff with adherence to grantor compliance programs
Manages & implements strategic operation plans
Reviews plans, meets with leadership & key faculty & staff, & recommends changes & improvements to administrative operations to better meet organizational needs & objectives
Supervises 2 or more staff &/or provide work direction to others
Provides direction to or coordinate administrative effort of staff within or outside of immediate dept or division
Performs other duties as assigned
Qualification
Required
Experience preparing and managing budgets
Familiarity with Northwestern financial systems
Experience with grant pre- and post-award budget processes
Exceptional writing and organizational skills
Excellent written and verbal communication
Excellent leadership and management skills
Strong communication and interpersonal skills
Ability to take initiative
Ability to 'manage up'
Comfortable collaborating with people of all levels with different education, experience and fields of study, including external community stakeholders
Human Resources and Finance experience
Preferred
Master's degree in Public Health or Administration
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
Founded in 1851
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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