California Lutheran University · 4 hours ago
Human Resources Specialist – HRIS/Data/Operations
Thousand Oaks, CA
Full-time
Onsite
Mid Level
3+ years expCalifornia Lutheran University is seeking a Human Resources Specialist focused on HRIS, data, and operations. This role involves providing technical and administrative support for HR operations, maintaining HRIS systems, ensuring data integrity, and supporting various HR functions including onboarding and benefits administration.
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Responsibilities
Provides maintenance and ongoing administration of multiple Human Resources Information Systems (HRIS) and related applications, including the applicant tracking system and Dynamic Forms (e.g., Colleague, eMAP), ensuring data integrity, accuracy, and compliance
Performs data entry, validation, and routine data integrity audits for employee personnel actions, job data, pay changes, organizational structure updates, and supporting documentation across multiple HR systems and applications
Establishes and maintains employee positions and organizational data within HR systems; identifies system issues affecting HR data or processes and coordinates resolution with appropriate internal or external resources, as needed
Collaborates with Payroll to support accurate payroll processing by preparing and reviewing change reports, tracking updates between HRIS and payroll systems, and reconciling records to ensure consistency
Researches, compiles, and prepares standard and ad hoc HR reports, ensuring accuracy, completeness, and timely delivery
Coordinates and administers the new hire onboarding process, including onboarding sessions, completion and verification of required employment documentation (e.g., I-9 and E-Verify), assignment of onboarding materials, background checks, and initial establishment of personnel files
Maintains, audits, and safeguards employee records and confidential personnel files in compliance with University policies and applicable laws, including required compliance audits (e.g., I-9 reviews)
Provides basic benefits administration support, including employee data updates, enrollment and status changes, coordination with payroll and vendors, and support for Workers’ Compensation and unemployment insurance processes
Coordinates communication with employees, applicants, departments, administrators, and external parties to provide information and assistance regarding HR policies, procedures, personnel records, and benefits-related inquiries
Assists with the development, review, and improvement of HR protocols, processes, and materials; participates in special projects and departmental initiatives; and represents the department at meetings and events, as assigned
Performs other duties as assigned
Qualification
Required
Any combination equivalent to: two years of college coursework and three (3) years of progressively responsible administrative or human resources experience, which includes experience working with human resources systems, databases, payroll administration, or administrative information systems
Benefits
Basic benefits administration support
Workers’ Compensation and unemployment insurance processes
Company
California Lutheran University
Our students are seeking to grow as individuals while they pursue their passions and discover their purpose.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$1.89MKey Investors
National Science FoundationU.S. Department of Education
2022-03-24Grant· $0.3M
2021-08-18Grant· $1.39M
2017-09-08Grant· $0.2M
Leadership Team
John Nunes
President
Recent News
MarketScreener
2025-10-27
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