Mintz · 1 day ago
Corporate Assistant
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $90K/yr
5+ years expMintz is a professional services firm, and they are seeking a Corporate Assistant to provide administrative support. The role includes managing calendars, preparing documents, and ensuring quality client service.
AdviceConsultingLegalProfessional Services
Responsibilities
Prepare correspondence, memoranda and other documents in an accurate and timely manner
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements
Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist
Keep current with expense reporting and process check requests
Initiate conflict process, draft engagement letters and submit intake documentation for processing
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients
Work collaboratively with assigned team and section mates
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, document support and night assistance
Proactively participate in training opportunities to advance skill levels and efficiency in firm software
Log and update all daily tasks, and activities accurately in My Day by each end of day
Provide quality client service to the assigned section by communicating professionally to internal and external client inquiries, answering phones, and greeting clients
Assume additional responsibilities as requested
Qualification
Required
College degree or relevant work experience required
5 years' secretarial or administrative experience, preferably in a legal or professional services organization
Possess excellent written and verbal communication skills
Strong organizational and administrative skills
Excellent attention to detail and ability to execute through to completion
Creative problem solving skills, reasoning ability and logical thought process
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities
Demonstrated ability to professionally interact and collaborate with colleagues at all levels
Ability to work independently and as part of a team
Outstanding sense of customer service
Enthusiastic, proactive and positive attitude
Ability to handle confidential matters with discretion
Must be self-motivated to produce quality work
High level of integrity and honesty
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical
Flexibility to work overtime when necessary
Benefits
Bonus eligible
Comprehensive benefits package
Company
Mintz
Mintz is a general practice, full service law firm servicing public corporations, privately held businesses and entrepreneurs.
1001-5000 employees
H1B Sponsorship
Mintz has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2023 (2)
2022 (2)
2021 (4)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
Jason McCord
Chief Operating Officer
Will Perkins
Member
Recent News
MarketScreener
2025-11-11
PYMNTS.com
2025-11-01
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