University of California, Berkeley · 2 hours ago
Administrative Coordinator (4263C), Berkeley Law - #82693
Berkeley, CA
Full-time
Hybrid
Entry, Mid Level
$34.69/hr - $37.95/hrThe University of California, Berkeley is a world-leading institution known for its academic and research excellence. They are seeking an Administrative Coordinator to support the Berkeley School of Law by managing administrative operations, event planning, and financial transactions.
Higher Education
No H1B
Responsibilities
Administers defined operational programs and activities for various units and centers within Berkeley Law, which may include some of the following functions: business services, finance, facilities, space planning, student services, human resources, communications, or informational technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making
Responsible for the day-to-day coordination and administration of assigned units, centers and programs
Serves as the administrative point of contact and responds to administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support as assigned
Assists in planning and budgeting, coordinating, and administering Law activities and events, both internal at Berkeley Law and external for practitioners and alumni
Supports and coordinates meeting and event logistics to ensure that room reservations, catering, materials preparation, and outreach to appropriate constituents are executed accordingly
Liaises with the Business Services Office, Event Services Unit, and other departments at Berkeley Law, as well as external constituents (if any), when planning and executing events
Assists with onboarding, training and mentoring students assistants, interns, and volunteers
May assist Unit and/or Center Directors and others in hiring and supervising students, interns, and volunteers
May serve as a resource to students for forms and other information related to courses, certificate programs, etc
Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials
In collaboration with staff and faculty, develops newsletters, publicity materials, student outreach materials and other correspondence for the Centers and the programs, for use in alumni mailings, annual reports, marketing purposes, and other
Manages the website and social media accounts (Twitter, LinkedIn, etc.) for the centers, developing content as necessary and maintaining a strategic digital communication plan
Assists in ensuring that contact databases are kept up to date and used effectively
Ensures that the program’s web presence is optimized, and that web content is dynamic and current
Processes financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors. This includes engaging in financial and administrative maintenance processes
Processes business transactions including invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required
Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary
Participates in the development and revision of operating procedures and guidelines as relevant
Assists with travel arrangements for invited speakers, staff, and students
Purchases and processes reimbursements for supplies and other items
Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures
Engages in professional development and training opportunities as needed
Performs additional duties as assigned
Qualification
Required
Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines
Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing
Strong skills in short-and long-term planning, analysis and problem solving and customer service
Solid organizational skills and ability to multi-task with demanding timeframes
Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines
Excellent computer skills, including proficiency with MS Office, Google Suite, and video conferencing platforms
Ability to learn new computer programs and software systems
Strong attention to detail
Familiarity with print and digital media
Ability to be a self-starter, to take initiative and work independently as well as on a team
Ability to think creatively to solve problems and develop solutions
Ability to use discretion and maintain all confidentiality
Ability to use sound judgment in responding to issues and concerns
Ability to attend occasional evening or weekend events
Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives
Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders
Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds
Experience with print and digital marketing
Prior administrative and/or office management experience
Bachelor's degree in related area and/or equivalent experience/training
Preferred
Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce
Experience with and/or can quickly learn campus-specific computer applications such as BearBuy and CalAnswers
Benefits
Comprehensive benefits package offered by the University
Eligible for UC Benefits
Company
University of California, Berkeley
A wellspring of innovation, the school occupies a 1,232-acre campus near downtown Berkeley.
Founded in 1868
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Laleh Coté
Chair - Coalition for Education and Outreach (CEO)
Adam Sterling
Co-Founder, Startup@BerkeleyLaw
Recent News
2024-05-10
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2023-10-25
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