Spotlight Marketing + Branding · 12 hours ago
Bookkeeper & Office Manager - Full Time - Growing Company & Great Culture
Charlotte, NC
Full-time
Hybrid
Mid Level
$50K/yr - $60K/yrSpotlight Marketing & Branding is a digital marketing agency that specializes in helping small and solo law firms grow their businesses through strategic digital marketing. The Bookkeeper & Office Manager will be responsible for managing day-to-day bookkeeping, supporting office operations, and assisting with basic HR administration.
AdvertisingMarketingSEOSocial MediaWeb Design
Responsibilities
Record daily financial transactions in QuickBooks Online (cash-based accounting)
Process Accounts Payable and Accounts Receivable, including invoicing and vendor payments
Track and follow up on Accounts Receivable in coordination with leadership
Reconcile bank statements and credit card accounts (including Amex)
Monitor vendor bills, payment schedules, and subscriptions
Maintain accurate financial records across QuickBooks and internal systems
Prepare monthly financial reports for management review
Maintain the general ledger and chart of accounts
Monitor cash flow and assist with budget tracking
File and pay sales tax, payroll taxes, and other required filings
Support the CPA firm with year-end closings and audits
Organize and maintain financial files and records
Serve as the primary point of contact for calls, visitors, and general inquiries
Manage office supplies, equipment, and overall workspace organization
Coordinate meeting room bookings, calendars, and internal logistics
Maintain the organization’s Google Drive and internal documentation for easy retrieval
Organize company events, meetings, and team gatherings
Maintain employee records in compliance with applicable HR requirements
Assist with recruitment efforts, job postings, and interview coordination
Support new hire onboarding and employee offboarding processes
Prepare and coordinate payroll and timesheet approvals
Manage employee benefit enrollments and changes
Coordinate with IT vendors and service providers for equipment, software, and troubleshooting
Maintain an up-to-date inventory of company hardware and software licenses
Assist with employee technology onboarding and offboarding
Support team members with basic technical issues and password resets
Qualification
Required
Proven experience as a Bookkeeper, Office Manager, or in a similar finance-focused role
Hands-on proficiency with QuickBooks Online
Strong understanding of accounting principles and financial reporting
High attention to detail with a commitment to accuracy
Excellent organizational and time-management skills
Ability to manage sensitive financial and employee information with discretion and confidentiality
Preferred
Associate's degree or higher in Accounting, Finance, or a related field
Benefits
Unlimited PTO
Insurance options available
Wellness perks and additional company benefits
Company
Spotlight Marketing + Branding
💡Content Marketing + Paid Ads 📈Your 2025 Growth Formula 💪Empowering Lawyers with Marketing
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase