DBI Staffing · 1 month ago
Senior Events Specialist
New York, NY, US
Full-time
Onsite
Senior Level
5+ years expDBI Staffing is seeking a Temporary Events Specialist to join their Global BDMC team, working closely with various stakeholders across the firm. The role involves managing events from concept through evaluation, including budget management, logistical coordination, and vendor negotiations.
Information TechnologyStaffing Agency
Responsibilities
Lead the comprehensive management of assigned events from initial concept development through post-event evaluation and reporting
Develop and maintain detailed project timelines with clear milestones, deliverables, and accountability measures
Work on a collaborative basis with relevant stakeholders and internal departments to drive a 360-degree strategy across events
Develop event budgets, monitor expenses throughout event lifecycles and conduct post-event budget reconciliation
Work closely with BDMC colleagues, lawyers and other relevant stakeholders to develop targeted, strategic mailing lists so that the right clients attend the right events
Manage RSVP tracking and event attendee reports
Manage the creation, production, and publication of premium event materials including invitations, programs, signage, name badges, and promotional materials that consistently reflect the firm's distinguished brand identity and attention to detail
Coordinate logistical elements including venues, F&B, security, registration management, attendee communications, on-site coordination, and contingency planning etc
Conduct thorough venue research, site visits, and selection processes to identify optimal locations that align with event objectives and budget parameters
Negotiate contracts with vendors, venues, and service providers to secure favorable terms and pricing while ensuring quality standards
Qualification
Required
Five to seven years of event management experience, preferably within a professional services firm, law firm, or corporate environment
Proven track record of successfully managing complex, multi-stakeholder events from conception through execution
Strong computer proficiency with expertise in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
Proficient in virtual event platforms including Zoom webinar and meeting functionalities
Exceptional project management skills with ability to manage multiple concurrent events and competing priorities
Team-oriented approach with superior client service mindset and high attention to detail and quality
Flexibility to work outside standard office hours as needed to attend events and complete time-sensitive deliverables
Ability to remain calm under pressure and solve problems creatively in fast-paced environments
Strong organizational skills with ability to anticipate needs and proactively address challenges
Preferred
Experience with CRM platforms such as Microsoft Dynamics and event management software such as Cvent preferred
In-depth knowledge of the New York City events landscape, including premier venues, restaurants, caterers, and key vendors
Company
DBI Staffing
DBI Staffing is a premier staffing organization dedicated to providing unparalleled service to clients and candidates ' IT needs.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase