Upstate Medical University · 16 hours ago
Outpatient Administrative Specialist/MOA - Pulmonary Clinic
Syracuse-Auburn Area
Full-time
Onsite
Mid Level
$21.25/hr - $30.77/hr
3+ years expUpstate Medical University is seeking an Outpatient Administrative Specialist to work in their private pulmonary and dermatology offices. The role involves scheduling patients, assisting with clinical tasks, and managing clerical responsibilities within the clinic.
EducationMarket ResearchMedical
Responsibilities
Answers the telephone and performs accurate message triage and computerized appointment scheduling
Prepares and reviews the medical record making sure that pertinent information has been placed in the chart for that days visit
Develops and maintains a system to record laboratory and x-ray requests, receiving reports and making sure that those reports are reviewed by the physician and signed off on
Ensures that tests that have been ordered for patients are reflective of the specifications of their insurance company contract
Responsible for relating information regarding needed supplies to appropriate person
Responsible for making sure that physician dictation is received, reviewed by the physician and signed off on and placed into the chart
Responsible for making sure that all patient related information has been reviewed with the patient either by a return visit, phone call or letter
Responsible for obtaining the medical record and requested medical information whenever needed
Responsible for reviewing the next days patient schedule making sure that the schedule is appropriate regarding the time allotted to each patient type. (ex: New patients have been allocated additional time, etc.)
Participates in appointment verification
Participates in the inputting and maintenance of patient and insurance information in the Medic computer system
Greets and directs patients to examination rooms and prepares patients for examination or treatment. Assists patients with ambulatory difficulty
Determines weight, height, blood pressure, temperature. Performs fingersticks, urine dips, and reviews and transcribes medications obtained from the patient onto the medication sheet. Completes Sleep and COPD flow worksheets in preparation of visit. Accurately relates the visit reason and recent medical problems on the progress note. Other clinical functions as determined necessary and within the limits of certification by the physician. Performs additional screening as required
Responsible for directing physician to examination rooms in an agreed upon method
Assists physician with procedures with direct supervision, i.e., 6-minute walk tests, POCUS, PFTs
Schedules tests, admissions, referrals, and consults ordered by the physician as well as obtaining insurance authorizations
Handles prescription renewals under the direction of the RN or clinician
Qualification
Required
Associates Degree or pertinent college level courses
Three years of administrative/office management experience preferably within the medical field
Completion of an approved Medical Assistant or Medical Office Assistant program or one year experience directly related to the medical field
Current BLS certification through the American Heart Association or the American Red Cross
Excellent interpersonal and organizational skills required
Preferred
Work Days: Monday - Friday daytime hours
Benefits
Health, dental and vision insurance
Eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule)
Tuition reimbursement
Generous paid time off, including vacation and personal time
Paid sick leave
Holidays and floating holidays
Company
Upstate Medical University
The State University of New York Health Science Center at Syracuse encompasses a College of Medicine
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Baldrick's Foundation
2023-11-21Grant
Leadership Team
William G. Veit
Assistant vice president for internal audit and enterprise risk management
Recent News
Central New York Business Journal
2025-12-25
Central New York Business Journal
2025-11-05
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