BMC Helix · 2 hours ago
Helix Paralegal - USA - Corporate Governance, Compliance and Ethics
United States
Full-time
Remote
Mid Level
$54K/yr - $90K/yr
3+ years expBMC Helix is a forward-thinking IT organization that focuses on innovative AI solutions. They are seeking a highly organized Corporate Governance and Compliance Paralegal to support their legal team by maintaining corporate records, assisting in compliance efforts, and managing corporate governance activities.
Artificial Intelligence (AI)Asset ManagementCloud ComputingDevOpsIT InfrastructureIT Management
Responsibilities
Maintain and update corporate records for 30+ global subsidiaries, including minute books, director/officer lists, and compliance trackers. Prepare and file entity formation, dissolution, merger, and restructuring documentation in coordination with tax and legal teams. Track and report on subsidiary changes resulting from M&A activity (e.g., formations, dissolutions, officer changes). Manage correspondence and invoice review for external corporate governance service providers
Assist in preparing board and committee meeting materials, including agendas, resolutions, and consents. Track and archive board minutes and approvals; maintain electronic and physical minute books
Coordinate director fee schedules and Director & Office (D&O) questionnaires, including liaison with accounting and audit teams for fiscal year-end reporting
Support Know Your Customer (KYC), Anti-Money Laundering (AML), and other regulatory compliance efforts by preparing and submitting required documentation. Respond to corporate questionnaires from sales, auditors, and regulators, especially for state and local government clients
Manage apostille and notarization processes for international filings and authorizations
Support due diligence on corporate records and organizational documents for M&A transactions. Coordinate with internal stakeholders and external counsel to compile closing sets and post-acquisition integration materials. Assist with updates to pledge agreements, security agreements, and other financing-related schedules
Support the C&E training program. Work with training owners and manage compliance training materials. Create the annual training calendar and launch C&E training campaigns. Monitor and prepare reports on the completion status of training. Utilize automated and personal notification tools and reports to ensure employee completion
Assist in the development, implementation and ongoing maintenance of corporate policies. Work with policy owners to ensure the periodic review and update of policies
Support the C&E HelpLine. Monitor the system for new cases and help with the assignment to the appropriate review team. Track investigative activities to ensure timely completion of reviews. Conduct periodic testing of the Ethics HelpLine and assess the performance of the service provider
Support the Privacy HelpLine. Assist with data subjects’ requests and complaints, and conduct associated investigations if necessary
Record and maintain data processing activities in BMC Helix’s Records Of Processing Activities (ROPA)
Support the annual conflict of interest survey process. Assist in the evaluation of reported conflicts and propose solutions to mitigate potential risks
Report various metrics that are used in management reporting and in support of the Company’s Environmental, Social, and Governance (ESG) activities
Qualification
Required
Bachelor's degree and/or Paralegal Certificate from an ABA-approved program
3+ years of experience in a corporate legal department or law firm, preferably in the tech or SaaS sector
Strong knowledge of U.S. corporate law, compliance frameworks, and regulatory reporting
Team player with demonstrated ability to effectively communicate and collaborate with others
Autonomous and organized person, with a desire to work as part of a global team in a fast-paced environment
High degree of confidentiality
Excellent communication, organizational, and analytical skills
Benefits
Variable plan
Country specific benefits
Company
BMC Helix
BMC Helix provides cloud native ITSM, AIOps, discovery, CMDB, digital workplace, and automation across SaaS and hybrid environments.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase