El Nido Family Centers · 7 hours ago
Administrative Assistant
Panorama City, CA
Full-time
Onsite
Entry Level
2+ years expEl Nido Family Centers is dedicated to providing home-based intervention for families parenting young children, and they are seeking an Administrative Assistant. This role involves assisting program managers with clerical, secretarial, and various administrative duties to ensure the office runs smoothly and efficiently.
EducationNon ProfitSocial Assistance
Responsibilities
Prepares and types a variety of non-routine/complex correspondence, forms, reports and similar items using a personal computer and Microsoft Word software; develops outreach and other promotional materials using desktop publishing types of software
Enters, maintains, and updates program and client data with accuracy and completeness
Issues computer generated reports on schedule or as otherwise required
Copies, logs, sorts, faxes and files documents pertaining primarily to computer operations
Works with management and other agencies to resolve data discrepancies and to troubleshoot problems
Trains new data entry staff to use computer systems
Attends program and agency meetings and trainings as required
Ensures office is opened and closed in a timely manner. Follows through with any necessary maintenance to office facilities and equipment
Attends to office-related tasks outside of the office such as banking, and other job-related errands
Answers telephones in a timely, friendly fashion; screens calls; returns calls as directed with requested information; assists callers as able; takes accurate, complete messages; forwards calls to other staff members as appropriate
Supports program client activities on and off site
May act as office receptionist, greeting visitors, offering refreshment when appropriate, and informing staff members of visitor’s arrivals; schedules, confirms and cancels appointments for others; maintains a tidy reception area
Responds to questions about program services from referral sources; connects prospective clients with appropriate staff member; refers callers to appropriate resources and other community agencies
Sets up, maintains and updates program and other routine and non-routine records and lists manually and on the computer; performs data entry to open, transfer, and close cases; runs and distributes reports as required
Performs routine clerical duties such as copying, sorting, faxing and filing documents
Qualification
Required
High school diploma or GED, AA or certificate of completion in a secretarial field preferred
Minimum 1-2 years of clerical work experience
Working knowledge of standard office practices, procedures and equipment, office organization skills to ensure smooth running of office
Typing speed sufficient to meet minimum production (i.e., 45 wpm)
Sensitivity to service population's cultural and socioeconomic characteristics
Ability to be flexible and work in a fast-paced environment
Positive, friendly manner to represent El Nido when answering the telephone and acting as receptionist
Accurate, basic math skills to calculate and maintain routine numerical records
Working knowledge of personal computer operation including word processing and data entry, Excel, desk top publishing as required by specific job assignment
Bilingual proficient (English/Spanish), when required by specific work assignment
Effective oral and written communication skills
Possession of a car, valid driver's license, satisfactory driving record and proof of insurance
High school or equivalent (Required)
Experience in an administrative assistant role: 2 years (Required)
Proficient use of Microsoft Suite programs: 2 years (Required)
Fluent Spanish (Required)
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Company
El Nido Family Centers
El Nido Family Centers is a provider youth development, education, literacy, child abuse prevention, and treatment services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Eugene Tuch
CFO, Board of Directors
julie nakahara kertes
Director Of Partnerships
Recent News
Furniture Today
2025-03-31
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