Rice University · 21 hours ago
Bands Administrative Coordinator
Houston, TX, United States
Full-time
Onsite
Mid Level
$21/hr - $22.12/hr
3+ years expRice University is a prestigious institution located in Houston, Texas, known for its commitment to academic excellence and community values. The Bands Administrative Coordinator will support the Director of University Bands, manage financial transactions, coordinate travel, and oversee student employees while facilitating concert production for the Rice Band Department.
EducationHigher EducationService IndustryUniversities
Responsibilities
Acts on behalf of Rice Bands and the Director to establish priorities and identify and resolve administrative issues
Oversees the coordination of complex travel, performances, and events, such as away football games and postseason bowl appearances, including transportation, lodging, and meal planning for band members and staff
Provides production support for concerts and rehearsals, including scheduling spaces, preparing materials, arranging equipment setup, and assisting with stage management
Oversees and processes a variety of financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies
Maintains the Rice Bands office, including ordering and restocking supplies as needed
Serves as a liaison with campus partners such as Athletics, Facilities, and Event Services to ensure successful execution of football game performances, concerts, and other band events
Composes documents related to performances and events
Creates complex reports and spreadsheets to assist with budget management
Makes recommendations based on reports
Assists with capital or special equipment requests and/or vendor selection as needed
Coordinates complex office moves
Plans and coordinates routine remodeling and renovations
Analyzes and reviews materials and extracts pertinent information for briefing purposes
Performs human resources transactional support for student assistants
Guides and trains student workers, including scheduling, assigning, and prioritizing workloads; setting deadlines; and reviewing work for quality and timeliness
Supports the Associate Dean and Student Media as needed
Performs other duties as assigned
May be asked to support other events and activities within University Bands, Student Media, the Office of the Division of Student Life and Undergraduate Education, or other areas of the division as needed
Qualification
Required
Associate's degree
3+ years of related experience in purchasing and accounting management, administrative support, and event planning
Advanced computer skills with demonstrated experience using office software and email applications
Proven ability to follow through and complete projects
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multitask, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in decision-making
Ability to plan and execute events, including travel, for groups of up to 100 participants
Preferred
Experience working in a university setting
Familiarity with band operations and terminology
Experience with event planning
Experience working with finances in iO
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2026-01-25
2026-01-19
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