The Gemini 3 Group, Inc. · 19 hours ago
Travel and Training Coordinator (Washington DC)
Stafford, VA
Full-time
Onsite
Mid Level
3+ years expThe Gemini 3 Group is a certified and economically disadvantaged women-owned small business that provides committed and technically capable professionals for public and private sector missions. They are seeking a Travel and Training Coordinator to support the US Coast Guard in Washington, DC, focusing on scheduling and managing training for military personnel and coordinating with various stakeholders.
LogisticsProject Management
No H1B
Security Clearance RequiredU.S. Citizen OnlyHiring Manager
G3G Team
Responsibilities
Understand and utilize numerous systems to execute duties: Defense Security Assistance Management System (DSAMS), and Direct Access (DA), and SANWEB
Assist with the scheduling, development, and management of pre-deployment training for members going overseas as required by the agency, Department of State, or Combatant Commander
Brief Coast Guard leadership at weekly meetings and when required
Understand Foreign Military Sales (FMS), Foreign Military Financing (FMF), Maritime Security Initiative (MSI) and Bureau of International and Law Enforcement Affairs (INL) case development and management, technical and administrative support, as well as support to the USCG’s Non-Proliferation (NP), Export Controls and Border Security program
Program, schedule and confirm international military students in DSAMS
Effectively communicate with other stakeholders to fund and facilitate training (i.e., DoS, DoD, American Embassies, Combatant Commanders, etc.)
Understand and assist with managing/executing approved Interagency Agreements (IAA)
Attend annual Security Cooperation, Education and Training Working Group conferences to gather out year country training requirements
Assist in the annual development of mobile training summary reports for submission, as mandated by Congress and other USG agencies
Provide support to the USCG with FMS case development in DSAMS to include Price and Availability requests, Letters of Offer and Acceptance, amendments, and modifications
Provide support to program execution activities that may include Joint Visit Inspections, site surveys, foreign visits, and program reviews
Provide support to the USCG to coordinate and attend International Acquisition Program reviews and meetings; prepare visit/trip reports, letter, memos, executive summaries, Memoranda for the Record (MFRs), transmittal, graphics, briefings, and back up material
Liaison with the Combatant Commands, foreign country SAOs, Foreign Commercial Service and Defense Attaches, and USCG regional training managers to aid in developing training and assistance strategies in support of Coast Guard FMS/EDA/FMF/MSI/INL activities
Assist in the development of individual country and/or regional maritime capability development training and assistance strategies to combat maritime proliferation and non-proliferation threats and meet DoS program objectives
Assist in the development and coordination of training sequences for international students that involve both the USCG and other services to include resident courses and on-the-job training programs tailored to an individual student, ship transfer training, and Mobile Education and Training Teams
Assist with the planning, deploying, and execute mobile training teams in the host country, ensuring training follows U.S. DoS and host country objectives and that it compliments resident training programs
Assist in managing training and technical assistance program data in standard DoD and USCG data management systems, to include the Defense Security Assistance Management System (DSAMS)
Assist in the planning, coordination, execution, and escort of foreign visitor delegations to USCG Headquarters, training centers, and operational units, sponsored by or directly support training and technical assistance programs
Provide administrative support in the development of trip binders, when needed, for the Executive Staff
Draft non-routine and routine correspondence for review, approval, and signature in accordance with applicable USCG guidelines; by utilizing word processing and graphics software to format and generate a variety of materials including correspondence, memos, syllabi, handouts, preparation of Microsoft power point slides and presentations, a variety of written documents to include recurring reports, logs, financial, travel and procurement documents
Assist in coordinating various working group activities by organizing meetings, tele and video conferences; tracking and following up on project deadlines, arranging for briefing materials, collecting, and disseminating information required for pre-visit and pre-meeting briefings as well as post-meeting summaries and tracking of recommended action items
Qualification
Required
Minimum three years of experience
U.S. Citizen
Minimum of Active Secret clearance required
Must be able to pass a background check and FBI fingerprint check
Have the ability to lift up to 25 pounds
Have the ability to sit for long periods of time
Strong interpersonal skills, including written and oral communication skills
Strong analytical, problem-solving skills, and attention to detail
Ability to foster and maintain effective relationships with a variety of entities to aid in performing job duties
Ability to work independently and take action on assigned tasks
Ability to adjust priorities quickly and work on multiple deadlines (daily, weekly, monthly yearly)
Proficiency in MS Office Suite
Preferred
Bachelors' degree in related field preferred (International Relations, Finance, or Business)
Prior experience working with the military, international security cooperation or overseas billets a definite plus
Experience in personnel administration, training, or human resources also a plus
Experience with Oracle or Cognos accounting systems a plus
Benefits
Medical, vision, and dental insurance
Life and disability insurance
401(k)
Paid Holidays
Professional development and tuition reimbursement programs
Paid time off
HSA, FSA, Employee Assistance Program (EAP) and AD&D, Accident, Hospital, and Critical Illness Insurances.
Monthly team building events
Professional growth opportunities
Performance awards
Company
The Gemini 3 Group, Inc.
Founded in 2008 by Linda Blakemore (President & CEO) as an Certified 8(a) and Economically Disadvantaged Woman Owned Small Business (EDWOSB), Gemini 3 Group provides a team of committed, empowered, and technically capable professionals to fulfill the mission(s) of our clients in the public and private sector(s).
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Linda Blakemore
President/CEO
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