IOM GLOBAL OFFICE WASHINGTON DC · 10 hours ago
EXPEDITED SVN-US10-2026-013 Senior Finance Associate
Washington, District of Columbia, 20036, US
Full-time
Onsite
Senior Level
$7,482.25/mo - $7,482.25/mo
5+ years expIOM Global Office in Washington DC is seeking a Senior Finance Associate to support financial management activities related to their global office and sub-offices. The role involves supervising finance staff, ensuring compliance with financial regulations, and managing budgets and financial reporting.
Non-profit Organization Management
Responsibilities
Provide support to the National Resources Management Officer (NRMO) in the financial management matters related to the activities of the IOM Washington DC global office and its sub-offices, and the IOM Office to the United Nations in New York. Coordinate the preparation of budgets, financial and statistical reports, donor reports, and financial analyses for projects and operational activities across these offices
Ensure compliance with IOM Financial Management Rules and Procedures (FMRP), International Public Sector Accounting Standards (IPSAS), and applicable regulations and best business practices. Provide technical guidance and advice to managers and staff on financial management policies and procedures. Review financial data and reports to identify anomalies or unusual trends, recommend improvements in internal controls and accounting practices, and report regularly on the financial situation to support informed decision-making
Coordinate, supervise, and monitor the workflow of the Finance Unit to ensure the timely, accurate, and efficient delivery of financial services. Supervise, coach, and train finance support staff on IOM administrative and financial procedures, provide quality assurance on financial outputs, and take corrective action to resolve issues and strengthen performance
Review, validate, and process all financial transactions in IOM accounting systems, including vendor invoices, reimbursement requests, vendor claims, receipts, and payment card charges. Ensure completeness of supporting documentation, availability of funds, proper authorization, and accurate posting to general ledger accounts and project budget lines. Monitor and reconcile all transactions, including office purchases, travel-related expenses, and credit card payments, to maintain accuracy, compliance, and timely financial reporting
Prepare and reconcile monthly accounts for the office and sub-offices, coordinate month-end and year-end closure activities, and consolidate financial data to produce accurate and timely financial statements. Provide technical support to the National Resources Management Officer in the preparation of reports related to period-end closures
Coordinate and perform treasury transactions, including check issuance, ACH and wire transfers, and cash or check deposits. Forecast cash flows based on office activities and prepare funding and payment requests. Assist in ensuring that bank reconciliations are performed regularly and reviewed by designated stakeholders. Maintain organized and systematic treasury and banking records
Support the preparation and revision of annual budgets for the Global Office and sub-offices, including staff costs, office operations, utilities, equipment, supplies, and operational expenses. Collect and analyse financial data and enter budget information into BEACON. Monitor budget execution, analyse variances between budget and actual expenditures, and prepare regular and ad hoc financial reports to highlight risks, trends, and issues
Support Project and Programme Managers in the financial management of projects throughout the project lifecycle, including project activation, monitoring, revision, and closure. Ensure expenditures are eligible, properly recorded, and compliant with donor agreements and internal guidelines, contribute financial inputs to donor and narrative reports, and assist in updating financial and budgetary information for new project proposals and revisions in PRIMA
Assist in the review of financial reports including supporting documentation submitted by implementing partners in compliance with respective agreements and provide constructive recommendations to improve partners’ accounting practices and overall internal controls in the finance area. Monitor resolutions on concerns raised. Provide technical guidance to implementing partners on IOM budgetary management and financial compliance rules, as well as those of the relevant project donor
Review and reconcile receipts related to staff refunds, travel loan repayments, and other income transactions, ensuring consistency between accounting records and bank statements. Review month-end travel loan reconciliation reports and coordinate with relevant units in Manila and headquarters to resolve discrepancies and ensure accurate reporting
Serve as the office administrator for the payment cards managed by the office, coordinating approvals, maintaining cardholder records, and ensuring compliance with authorization and documentation requirements
Support internal and external financial audits, inspections, and reviews conducted by auditors and inspectors general by coordinating the provision of documentation, data, and clarifications, responding to audit queries, and supporting the timely resolution of audit findings and recommendations
Participate in senior staff coordination and management meetings, providing financial inputs and analysis to support the development and implementation of short- and long-term operational and management objectives
Liaise and coordinate with headquarters, administrative centres, the Regional Office, and relevant external counterparts on accounting, financial, treasury, and budgetary matters related to the IOM Washington Global Office and the IOM Office to the United Nations in New York
Perform other related duties as required
Qualification
Required
Bachelor's degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience; or, High School diploma with seven years of relevant experience
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
Experience in Oracle is a distinct advantage
Experience in training and coordinating teams
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook
Attention to detail, ability to organize paperwork in a methodical way
Discreet, details and clients-oriented, patient and willingness to learn new things
Ability to work with national and international institutions
Ability to prepare clear and concise report
Demonstrated ability to and exercise sound judgment
Ability to supervise staff and coordinate administrative activities
Sound knowledge IOM's administrative, budgetary, financial, and business rules and practices
Excellent communication and negotiation skills
Fluent in English (oral and written)
Preferred
Working knowledge in other languages
Company
IOM GLOBAL OFFICE WASHINGTON DC
stablished in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase