Michigan Medicine · 7 hours ago
Research Administrator Sr
Ann Arbor, MI
Full-time
Hybrid
Senior Level
5+ years expMichigan Medicine is dedicated to improving health through education, patient care, and research. They are seeking an experienced professional to manage pre-award and post-award activities in research administration, ensuring compliance and effective proposal submissions.
EducationHealth CareMedical
Responsibilities
Support PIs/faculty who conduct research with the pre-award and post-award processes
Have a deep understanding of research sponsor agency grant requirements and provide interpretation and policy guidance
Develop budget, budget justifications, administrative sections, and subcontracting materials. Advise PI on the most efficient way to achieve an effective, quality proposal and coordinate a timely submission process, ensuring appropriate approvals. Adhere to and monitor project requirement dates and grant preparation guidelines: manage timelines, roles and responsibilities, and preliminary budgets. Provide guidance and counsel for the stewardship of sponsored research funds in partnership with post-award team. Ensure team follows established procedures and compliance with sponsor guidelines as well
Complete all necessary forms for all types of submissions. Facilitate internal review process. Prepare PAF and route in eResearch Proposal Management system (eRPM)
Review and make edits to proposal and support materials for compliance with policies, regulations, and procedures
Serve as a resource for PIs/faculty to search for grant and contract opportunities
For resubmissions, review scores and suggestions from previous submissions for administrative issues
Interface with other institutions, departments, and offices throughout UM to ensure timely submission of complete and correct proposals. Be the liaison for any other stakeholders regarding project needs and logistics
Perform compliance reviews of external sponsor proposals at the department level to ensure appropriate treatment of expenses, F&A costs, faculty effort, etc
Attend medical school and university meetings to stay fully up to date on grant and contract requirements
Coordinate closely with the department Finance leadership to oversee research financials
Assist post-award colleague with financial analyses for faculty; meet with them regularly to review their accounts and provide complete outlook of financial portfolios. Work with post-award colleague to proactively anticipate changes in effort and gaps in funding
Short- and long-term financial forecasting
Assess changes in funding and expenditures to ensure funds are being spent by the deadline without overspending or leaving large balances
Effort planning responsibilities, including tracking faculty and staff effort to minimize retroactive appointment changes
Provide assistance to faculty with re-budgeting and renewals/extension paperwork
Assist with RPPR's or other annual/final reports required by sponsors
Facilitate communication with the central offices
Other duties as assigned
Qualification
Required
Bachelor degree in a relevant field of study and/or equivalent experience in a health sciences discipline
Familiarity with PMCID, biosketches, and other successful grant requirements
Demonstrated ability to work collaboratively with staff at all levels and with varying levels of research administration knowledge. Ability to function with diverse teams of people in a diplomatic, collaborative, and effective manner
Professional demeanor and excellent interpersonal and verbal and written communication skills
Experience with Microsoft Office products (i.e. Microsoft Word, Excel, and Power Point). Skilled with Excel and compiling large datasets
Ability to work independently, set goals, and problem-solve. Outstanding organizational skills
Senior level: 5+ years of progressive grant and contract experience or equivalent combination of education and experience
Intermediate level: 3+ years of grant and contract experience or equivalent combination of education and experience
Preferred
Experience with large center grants is highly desired
Finance, STEM, or related degree
Master's degree
Certified Research Administrator (CRA)
Prior experience with various federal and non-federal sponsors strongly preferred
Experience with ASSIST platform
Knowledge of UM research and financial practices and processes preferred
Experience with eResearch electronic PAF and proposal submission
Preferred experience with databases, query management tools and University systems, such as Business Objects, M-Reports, Concur, and other M-Pathways systems
Company
Michigan Medicine
Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heather Ascani
Director, Business Operations - Applied Systems Biology Core
Jack Kufahl
Chief Information Security Officer
Recent News
2025-12-11
Company data provided by crunchbase