Cozen O'Connor · 6 hours ago
Administrative Assistant
Dallas, TX
Full-time
Onsite
New Grad, Entry LevelCozen O'Connor is one of North America's fastest-growing law firms, known for its commitment to action and tangible results. The Administrative Assistant will perform various tasks including handling inquiries, managing correspondence, and maintaining filing systems to support the firm's operations.
ConsultingGovernmentLegal
Responsibilities
Handle telephone calls and transcribe voicemail messages into emails
Serve as a point of contact for internal/external inquiries and direct them appropriately
Monitor and respond to emails as needed and appropriate
Prepare, proofread, and process engagement/acknowledgement letters and other correspondence
Prepare new matter intake forms, docket sheets, and client report templates for new files
Prepare and distribute reports, memos, and correspondence with accuracy and proper formatting
Perform conflicts checks as required
Assist with closing files per department protocol upon case conclusion
Organize and maintain both physical and digital filing systems for easy retrieval
Maintain, input, and update contacts in the firm’s client database and docket sheets
Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)
Maintain calendars, schedule appointments, and coordinate all details for client/guest meetings, including breakfasts, lunches, and dinners
Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
Organize office events such as celebration lunches, including ordering food and confirming dates/attendees
Review calendaring program (Maptician) daily to prepare for upcoming meetings
Coordinate with building management for moves, HVAC, and other facility-related needs
Troubleshoot and coordinate copier and office equipment issues with relevant staff
Place and track supply orders for trials and office needs, including legal folders and other materials
Assist attorneys, paralegals, and legal practice assistants in preparing trial, hearing, and deposition binders
Place and track supply orders for trials and office needs, including legal folders and other materials
Qualification
Required
Office/Clerical Administrative experience is required
Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
Excellent communication skills
Ability to work autonomously or in a team environment
Work well under pressure and strict deadlines
Company
Cozen O'Connor
Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.
Founded in 1970
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Gillam
COO
Erin Bushnell
Chief Human Resources Officer
Recent News
The Philadelphia Inquirer
2026-01-19
bloomberglaw.com
2025-11-11
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