HOAMCO (Homeowners Association Management Company) · 1 day ago
Activities Coordinator
Surprise, AZ
Full-time
Onsite
New Grad, Entry, Mid Level
0+ years expHOAMCO (Homeowners Association Management Company) is seeking an Activities Coordinator/Manager for their Happy Trails resort. The role involves coordinating resident activities, managing the Activities department, and overseeing various events and programs to enhance the community experience.
Real Estate
Responsibilities
Develop a wide range of activities and functions such as entertainment, speakers, dinners, dances, holiday events, seminars and medical screenings
Organize and direct recreational, entertainment, social and educational activities and services for the residents
Negotiate with bands/speakers/producers to contract and schedule entertainment with guidelines agreed upon by Management
Evaluate events and entertainers for future repetition
Help residents resolve concerns or problems about recreational activities
Seek new and varied programs for consideration by Management
Recommend policies, procedures and guidelines regarding activities and facility usage to Management
Request checks for events
Establish procedures and training for volunteers using the cash register and proper handling of funds
Recruit, train and supervise the Activities Office volunteers
Maintain inventory of activities equipment and supplies as well as items sold by the Activities Office
Encourage each group or club to be self-supporting by helping with the advertising/planning of fundraising events
Guide groups in their construction of by-laws to fit the requirements of Happy Trails
Supervise scheduling the use of common area rooms, Performing Arts Center and Town Center Area
Negotiate, as necessary, with individual Happy Trails clubs and organizations for space requirements so that as many activities as possible may be accommodated
Hold Presidents meetings twice during the season to give updates on policies and procedures and resolve any problems
Pricing of Entertainment
Printing of Entertainment books
Ticketing – Season/Single/In-person/On-line
Advertise events, classes, programs and activities through printed fliers, schedules, bulletin boards, signup sheets, posters, HT website, Nosey Coyote and other media to keep residents informed
Prepare monthly Activities input to the Nosey Coyote
Present to Association Manager request for approval of items needed in Activities
Provide interface with Board Committees as necessary
Work with Chuckwagon staff to coordinate dinner/dances
Keep Patrol staff aware of events that may draw in non-residents
Request support for events from Maintenance staff thru work orders
Coordinate with sound techs for use of sound equipment
Supervise Activities Assistant
Assist in determining AED requirements and equipment purchase
Inform management of department progress and problems
Work flexible hours to maintain necessary contacts with day, evening and weekend functions and events
Qualification
Required
Associate's degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training; or equivalent combination of education and experience
The individual must have above average energy and stamina to be able to maintain a hectic interruptible pace during the season
Must be able to work full eight-hour days in addition to many evenings, weekends and all holidays
More than fifty hours of work per week are required during peak season
Ability to read, analyze and interpret general business procedures or government regulations
Ability to write reports, business correspondence and procedure manuals
Ability to effectively present information and respond to questions from groups of residents or the general public
Ability to read and write simple entertainment contractual agreements
Must be able to pleasantly interact with residents, vendors and other staff members, in person and on the telephone
Ability to calculate figures and amounts such as discounts, interest, commissions and percentages
Ability to keep simple financial records
Ability to monitor and recommend budget for Activities department
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
Ability to design posters, tickets, signs, and develop reports
Directs volunteers with responsibility for coordination and evaluation
Interviews and trains volunteers; plans, assigns and directs work assignments, providing rewards and addressing complaints and resolving problems
Preferred
Degree in Recreational Activities may be given preference
Benefits
Benefits after 30 days
Company
HOAMCO (Homeowners Association Management Company)
Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-08-20Acquired
Leadership Team
Stacy Maule
Chief Operating Officer
Recent News
Columbia West
2025-10-11
2025-08-21
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