Greater Vallejo Recreation District · 12 hours ago
Administrative Clerk - PT
Vallejo, California, United States
Full-time
Onsite
Entry Level
$22/hr - $23.40/hr
1+ years expThe Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. They are seeking an Administrative Clerk to perform a variety of administrative and clerical duties in support of the General Manager and Board of Directors, including managing community centers and adaptive recreation programs, processing reservations, and providing information to the public.
Education Administration Programs
Responsibilities
Assists and responds to requests for information from the public in person or by phone in a courteous manner; provide information on District policies, rules and regulations, releases reports obtained under appropriate conditions; and presents facts without interpretation
Process park/field reservation rentals, recreation programs registration, facility rentals and special events using the recreation software system; review computer produced reports for accuracy and make corrections as required; properly mail and file paperwork
Performs word processing, types, and enters a variety of information on manual and computerized records, forms, and logs according to established procedures; types a variety of correspondence and reports from handwritten copy; and proofreads documents for completeness and accuracy
Perform accounting processes associated with the collection of fees for programs and the use of facilities including refunds, account adjustments and daily cash balancing for multiple registrations
Perform a variety of data entry functions; input data from various sources; input corrections and updates; verify data for accuracy and completeness
Assist in the compilation of reports; compile information and data for statistical and financial reports; maintain a variety of statistical records. May provide administrative support in budget monitoring activities
Maintains records, lists, and logs used in connection with work or departmental activities
Attend to a variety of office administrative details such as ordering supplies, sorting and distributing mail, arranging for the repair of equipment, transmitting information, and keeping files and reference materials up to date
As required by assignment, assist in preparation of Board meetings including agenda packets, reports and preparing Board room
Operate a variety of office equipment including copier, facsimile machine, computer with specialized software, credit card authorizing machines, adding machine, safe, printer, and telecommunications system
Community Center assignment includes providing facility tours and design/verification of set-up diagrams based on event requirements
Perform related duties and responsibilities as required
Qualification
Required
Entry-level experience
One year of general clerical experience which included use of computer systems
Satisfactory completion of high school or the equivalent, supplemented by specialized clerical/or secretarial training
Possession of a valid California driver's license and maintenance of an acceptable driving record while employed (dependent on assignment)
Knowledge of modern office procedures and practices including use of computer software systems
Knowledge of basic accounting and cash handling
Knowledge of basic principles of record keeping
Knowledge of English usage, spelling, grammar and punctuation
Ability to learn and interpret District policies, rules and regulations, and processes
Ability to learn and use the recreation software system
Ability to perform word processing and data entry
Ability to perform routine clerical work including maintenance of appropriate records and preparation of general reports
Ability to verify and cross check files and data
Ability to operate a variety of office equipment such as a calculator, copier, and typewriter
Ability to type at a speed necessary for successful job performance
Ability to perform simple mathematical calculations
Ability to understand and carry out both oral and written instructions
Ability to establish and maintain effective working relationships with those contacted in the course of work
Company
Greater Vallejo Recreation District
The Greater Vallejo Recreation District (GVRD) is a separate government agency from the City of Vallejo that provides parks and recreation programs for children, families, and seniors in Vallejo.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase