The Florida Bar · 8 hours ago
Legal Secretary
Tallahassee, FL
Full-time
Onsite
Senior Level
$41K/yr - $41K/yr
5+ years expThe Florida Bar is seeking a Legal Secretary to provide administrative and secretarial assistance to bar counsels. This role involves maintaining disciplinary files, coordinating meetings, and managing calendars, among other responsibilities.
Association
Responsibilities
Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, tickling deadlines, etc.)
Types and finalizes drafted pleadings, correspondence, and meeting minutes and agendas
Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page
Answers telephone and makes case notes in the case management system regarding call
Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily
Receives and scans incoming mail into the case management system. Sends outgoing mail
Prepares bar counsels' travel requests and expense reports
Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)
Qualification
Required
High School Diploma (or its equivalency)
Five (5) years of progressively responsible secretarial experience
Correct spelling, punctuation and grammar
Standard business formats and styles
Adobe Acrobat
Legal terminology
Style and format of legal pleadings
Office procedures and practices
Computers, printers, and copiers
MS Word
MS Excel
Outlook
Use of databases
Basic arithmetic
Type sixty (60) correct words per minute
Pay attention to detail
Type letters, memoranda and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Handle multiple tasks
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situations
Demonstrate initiative in group projects and individual settings
Consistently provide an excellent service-oriented attitude
Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
Lift 5 to 10 lbs
Benefits
Excellent benefits package including employer paid pension contribution
Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF)
Company
The Florida Bar
A statewide professional organization of lawyers serving as an in-depth resource for the integrity of the legal profession
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Richard Ramsay
Chief Information Officer
Recent News
2025-06-27
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