Center for Public Partnerships & Research · 20 hours ago
**Internal Only** SPAR Grant Manager
United States
Full-time
Remote
Mid, Senior Level
$73K/yr - $73K/yr
2+ years expThe Center for Public Partnerships & Research is seeking an SPAR Grant Manager to lead and oversee billing and accounts receivable activities for research awards. The role involves managing a team, ensuring compliance with guidelines, and improving processes to enhance service delivery for research administration.
Higher Education
Responsibilities
Guides and directs activities for assigned Grant Coordinators and Grant Officers, including billing set up in FITC, timely sponsor invoicing, quarterly FFRs, manual event completion and close out, and final invoicing
Manages cross-functional activities of research administration staff, including oversight of all compliance related functions
Trains staff in sponsored project billing, including compliance and allowability, functional accounting, and financial management skills, including optimizing the use of systems and reporting
Works with staff to maintain compliance with all appropriate sponsored project guidelines
Evaluates opportunities to enhance existing processes and provide improved service to client units
Coordinate with and ensure resources are available to support Sponsor subject matter expert (SME) to support excellent sponsor relations
Ensures service needs are met or exceeded, based on established performance metrics, and regular assessment of team workload assignments
Resolves disputes and takes corrective action
Oversees staff work and ensures procedures are consistent with policy, federal, state and university guidelines. Provides second-level review of transactions when appropriate for accuracy and compliance
Serves as escalation step for outstanding AR. Compiles and brings issues to leadership as appropriate
Addresses audit findings to improve compliance and accuracy of sponsored project accounts receivable activities
Works with additional research administration and fiscal staff, as necessary, on all external compliance audits
Shares progress reports and status updates with the Associate Director, Award Management as needed or requested
Informs Associate Director of service or staff issues and necessary steps needed or taken to address them
Prepares narratives and statistical reports
Leads, implements or serves on workgroups to identify and improve processes for AMS, KU Office of Research and KU as a whole
Working with AMS Process Improvement and Training Committees as needed to implement process design changes or system updates
Collaborations with units beyond AMS for process improvement, training, ongoing campus-wide process support or other projects
Partners with KUCR staff to develop and present information and training sessions on post-award policies and procedures and award management techniques
Coordinates with KUCR on the interpretation and communication of post-award policies, systems, procedures, and programs
Responsible for completion of bi-weekly federal drawdowns with National Science Foundation and United States Department of Education, National Institutes of Health and other federal agencies where system drawdowns are a requirement for institutional reimbursement
Potential assignment of invoice and reporting for awards with high security requirements (Example: Department of Defense or Maryland Procurement Office)
Train SPAR team member as backup for drawdowns for other federal agency billing/reporting/drawdowns using systems such as the Automated Standard Application for Payments (ASAP), Wide Area Workflow (WAWF), reporting in Grant Solutions, etc
Answers sponsored project accounts receivable-related questions for the areas served to assist customers, colleagues and staff. Assists with questions escalated from Grant Coordinators or Grant Officers
Escalates questions and problems as appropriate to the Associate Director or other research administration or central offices
Conducts 1:1 meetings and team meetings, supporting and providing professional development opportunities, ability to create a collaborative and welcoming team culture, etc
Resolves disputes escalated by Grant Officers and Coordinators
Provides meaningful annual reviews of assigned staff and takes responsibility for all work produced, training, and development of assigned staff during the life of their employment
Provides training, mentoring and coaching as needed to ensure staff success or to correct staff performance issues. In conjunction with Human Resources (HR), identifies and implements appropriate performance improvement actions if necessary
Qualification
Required
Bachelor's degree or higher in business, accounting, or related field plus two (2) years related professional-level work experience, OR a high school degree/GED plus a minimum of six (6) years of related work experience
Experience writing training materials, creating PowerPoint presentations, or drafting policy as demonstrated by application materials
Experience working within the PC/Windows environment including MS Word and MS Excel as evidenced by application materials
Previous experience that required analytical and problem-solving skills, as outlined in application materials
Excellent written communication skills and attention to detail as demonstrated by application materials
Preferred
One (1) year of supervisory experience
People and team management experience as evidenced in application materials
Prior experience in sponsored project billing as shown in application materials
Previous experience that required knowledge of applicable federal, state, and other sponsor regulations related to sponsored projects, including Uniform Guidance as evidenced in application materials
Experience working with research administration software applications as shown in application materials
Experience with process mapping and process improvement as evidenced in application materials
Experience that required analytical and problem-solving skills to research and analyze complex data to develop accurate reports, identify valid solutions, forecast consequences of proposed action, and implement a course of action as shown in application materials
Company
Center for Public Partnerships & Research
At CPPR, we tackle complex issues challenging our communities by building and partnering with many dedicated public agency professionals, non-profit service providers, and family members living and working in communities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Meghan Cizek
Assistant Director, Center for Public Partnerships and Research
Sara Gardner
Assistant Director, Center for Public Partnerships & Research
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