CAMBA · 1 day ago
Administrative Assistant, Homelessness Prevention Initiative HomeBase I
Brooklyn, NY
Full-time
Onsite
New Grad, Entry Level
$37K/yr - $41K/yrCAMBA is an organization that provides essential services to individuals and families at risk of homelessness. The Administrative Assistant will support the smooth operation of the program by providing clerical and administrative support, maintaining client confidentiality, and ensuring compliance with security and privacy policies.
Health CareNon ProfitProfessional ServicesSocial
Responsibilities
Provide administrative and clerical support to ensure the smooth operations of all departments
Answer and screen incoming telephone calls
Direct callers and general voicemail messages to the appropriate personnel
Assist non-clerical staff with clerical work (i.e., data collection and data verification)
Maintain professional relationships with clients and client confidentiality
Practice Universal Precautions/Standard Protocol & Procedures
Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information
Greet and monitor clients in the waiting area
Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.)
Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.)
Copy, collate and file correspondence and various documents weekly
Organize and maintain filing system(s)
Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities
Record, type and distribute minutes of meetings
Enter data into automated management information system
Ensure all agency forms, staff directory, and profiles are updated weekly
Ensure that fax and copy machines are in working condition
Monitor, troubleshoot, and track all office equipment maintenance issues
Schedule all office equipment repairs and servicing as needed
Prepare, submit and track all MIS requests for assistance
Post, monitor and secure information on all employee and/or client bulletin boards
Conduct criteria screenings of potential clients
Direct clients and walk-ins to proper sign in-sheets when entering the office
Facilitate the tracking, distribution and maintenance of office cell phones
Collect and track employee time and attendance/vacation/comp-time and record into log
Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices)
Order, receive, track, store and distribute office supplies
Assist with the audit of all employees' time and attendance data
Deliver all employee time sheets to the Payroll department
Coordinate and assign staff mailboxes as needed
Conduct mail pick ups and/or deliveries
May facilitate, monitor and log client’s business phone usage
May coordinate, plan and participate in special events
May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM)
May arrange and coordinate travel schedules and reservations, and prepare travel vouchers
May update appointment calendars
Tasks may be modified, expanded and/or assigned over time
Qualification
Required
Provide administrative and clerical support to ensure the smooth operations of all departments
Answer and screen incoming telephone calls
Direct callers and general voicemail messages to the appropriate personnel
Assist non-clerical staff with clerical work (i.e., data collection and data verification)
Maintain professional relationships with clients and client confidentiality
Practice Universal Precautions/Standard Protocol & Procedures
Comply with any and all Federal, State, City and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information
Greet and monitor clients in the waiting area
Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.)
Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.)
Copy, collate and file correspondence and various documents weekly
Organize and maintain filing system(s)
Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities
Record, type and distribute minutes of meetings
Enter data into automated management information system
Ensure all agency forms, staff directory, and profiles are updated weekly
Ensure that fax and copy machines are in working condition
Monitor, troubleshoot, and track all office equipment maintenance issues
Schedule all office equipment repairs and servicing as needed
Prepare, submit and track all MIS requests for assistance
Post, monitor and secure information on all employee and/or client bulletin boards
Conduct criteria screenings of potential clients
Direct clients and walk-ins to proper sign in-sheets when entering the office
Facilitate the tracking, distribution and maintenance of office cell phones
Collect and track employee time and attendance/vacation/comp-time and record into log
Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices)
Order, receive, track, store and distribute office supplies
Assist with the audit of all employees' time and attendance data
Deliver all employee time sheets to the Payroll department
Coordinate and assign staff mailboxes as needed
Conduct mail pick ups and/or deliveries
May facilitate, monitor and log client's business phone usage
May coordinate, plan and participate in special events
May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM)
May arrange and coordinate travel schedules and reservations, and prepare travel vouchers
May update appointment calendars
Tasks may be modified, expanded and/or assigned over time
Company
CAMBA
CAMBA is an NGO that renders education, youth development, legal, health counseling, family and community support services.
Founded in 1977
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
Community Development Financial Institutions Fund
2023-04-10Grant· $0.5M
Leadership Team
Ross Lorber
Chief Financial Officer
Recent News
2024-05-24
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