Qpex Biopharma, Inc. · 2 hours ago
Executive Administrative Assistant
San Diego, CA
Full-time
Onsite
Senior Level, Lead/Staff
$80K/yr - $105K/yr
8+ years expQpex Biopharma is seeking a highly capable and self-motivated Executive Administrative Assistant to join their innovative team in San Diego, California. This on-site role is essential in supporting daily operations, streamlining processes, and fostering teamwork across the organization.
BiotechnologyHealth Care
Responsibilities
Provide proactive administrative assistance to executives and team members, including calendar management, scheduling meetings, and making travel arrangements
Manage day-to-day office operations, including maintaining supplies, organizing workspaces, and coordinating office equipment maintenance
Assist in the receiving and distribution of supplies, including pulling and providing packing slips to the accounting department
Oversee the reception area, welcoming visitors, and directing them to the appropriate personnel
Prepare and edit company documents, reports, corporate policies and procedures, and presentations as needed
Organize company events, All Hands, meetings, and conferences
Manage and coordinate All Hands logistics
Manage generating of purchase order requests and routing for approvals for Finance and Accounting department
Assist Human Resources with onboarding and offboarding activities, including preparing documentation and scheduling orientations
Register visitors to Qpex facility in parking and building access system
Support Facilities department as needed with deliveries
Support Program Management Group as needed with general tasks
Order and stock kitchen items, refreshments; organize and order lunches for employee events and meetings
Ensure a clean and organized office environment
Serve as a primary point of contact for internal and external communications, screening and directing inquiries to the appropriate departments
Draft and distribute internal communications and announcements
Assist with maintaining Qpex Sharepoint site
Manage G&A project timelines and milestones
Coordinate with senior management on projects related to special events, Board meetings, All Hands meetings, corporate events and meetings
Set up paper and electronic filing systems to support finance/accounting and quality and clinical operations
Maintain and organize physical and electronic files, ensuring confidentiality and accuracy
Qualification
Required
Minimum of 8 years of experience as an administrative assistant or in a similar role in a Life Sciences company or closely related industry
Proficiency in use of PC based computer with Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook)
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to handle sensitive information with discretion and maintain confidentiality
Proactive problem-solving skills and the ability to work independently
Preferred
Familiarity and experience in a biotech or pharmaceutical company
Experience with Sharepoint, and other server access programs
Experience with creating PowerPoint presentations
Undergraduate degree or certification in office administration or a related field is preferred
Company
Qpex Biopharma, Inc.
Qpex Biopharma, Inc.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknown2023-06-25Acquired
2018-12-01Seed
Leadership Team
Scott Hecker
Sr. Vice President, Chemistry & Chemical Development
Gareth Morgan
President
Recent News
2025-10-15
2025-09-04
BioSpace
2025-06-21
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