MutualOne Bank · 11 hours ago
HR Administrator
Framingham, MA
Full-time
Hybrid
New Grad, Entry Level
$65K/yr - $100K/yrMutualOne Bank is seeking a Human Resources Administrator to support all aspects of the Human Resources Department. The role involves responsibilities such as recruitment, employee relations, payroll processing, and managing employee benefits and records.
FinanceFinancial ServicesReal Estate
Responsibilities
Communicate annual departmental policies and obtain signed acknowledgement forms from employees
Email announcements to employees regarding new employees, promotions, transfers, degrees, completion of classes, births, obituaries, retirement, etc
Review employee timecards, employee punch change requests, floating holiday(s), PTO, vacation time, paid medical leave (PML), paid family leave (PFL), jury-duty, bereavement, and seminar time off on a bi-weekly basis and produce the reports for payroll processing
Prepare bi-weekly payroll, payroll voucher, payroll tax voucher, and smart sheet to record the journal entries for the Finance Department. In addition, prepare, review and distribute the annual payroll calendar to employees
Notify employees via email/Paycom regarding current job openings within MutualOne Bank
Email the IT helpdesk and applicable departments regarding any new hires, transfers, promotions, leave starts/stops & exits for set-up, deactivation, etc. on various systems
Coordinate new hire orientation, including preparing welcome bags, orientation paperwork, as well as providing information to new hires regarding having a photo taken at Paradise Photo for the Bank Directory
Train employees/managers on the payroll system, perform daily maintenance and answer any questions employees/managers may have
Update employee records on a regular basis (including but not limited to updates of personnel files with annual salary increases, promotions, transfers, etc.)
Monitor the performance review process, confirming that job descriptions are also reviewed by the supervisor and/or manager at least annually, and ensure that both the performance review and job description are completed and fully executed in a timely manner
Maintain applicant tracking system, which includes uploading/reviewing resumes, emailing applications, monitoring and ensuring all applicable workflow steps are completed, etc
Review and update the internal employee Intranet, as needed
Oversee and maintain employee insurance changes, resolve issues related to enrollment, cancellation, and billing
Administer the health, dental, vision, flexible spending accounts (health & dependent care), as well as supplemental insurance benefits, including payments for employees on leave, retirees, and COBRA payments for prior employees. Process tMagic Teller Capture Transactions to deposit benefit payments, withdraw payments from bank accounts and post the payments to the applicable general ledger accounts
Manage the leave process for the employees, including keeping the manager informed of the date the employee will begin leave, the length of time the employee will be out on leave and the date the employee will return to work
Review bills (some monthly, quarterly, annually) for accuracy, ensure the proper GL# is listed on the bill, if applicable, and then email to invoices@mutualone.com for submission to Avid for approval and payment
Support VP, Director of Human Resources & Clerk of MutualOne Bank by gathering information for various audits, including FDICIA, and the Payroll/Benefits/HR audit
Assist the VP, Director of Human Resources & Clerk of MutualOne Bank, on special projects
Assist with completing & reviewing Unemployment paperwork to ensure accuracy; upon approval by the VP, Director of Human Resources & Clerk of MutualOne Bank, submit paperwork to Department of Unemployment via their website. Attend and participate in unemployment hearings, when necessary
Order and maintain all supplies for employees of the Bank, as necessary, including welcome kit for new hires, bathroom supplies, office supplies, along with pads, batteries, etc. for the Defibrillator
Bank Secrecy Act responsibilities, including completing annual basic Bank Secrecy Act training, reporting suspicious activity to the BSA Officer and 'Knowing Your Customer.'
Completion of Information Technology trainings, as assigned and required
Manage the employee engagement initiatives, including annual awards banquet, employee recognition, special events, etc
Communicate with managers regarding available ABA trainings and assign to employees and/or managers as appropriate, ensuring completion of the training in a timely manner
Help managers, when needed, research additional training available for themselves or their employees
Qualification
Required
Bachelor's degree in business administration or human resources; or equivalent experience in the human resources field
Knowledge of federal and state human resources policies, procedures, and regulatory requirements
Knowledge of employment and other labor laws
Good analytical, interpersonal, communication and computer skills
Proven organizational skills and ability to manage multiple priorities
Benefits
Health, dental, vision, flexible spending accounts (health & dependent care), as well as supplemental insurance benefits
Company
MutualOne Bank
MutualOne Bank is a bank that provides business banking, commercial banking, business real estate loans, and cash management services.
Founded in 1889
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Joe Regan
Chief Financial Officer
Brian Ledwith
Executive Vice President and Senior Commercial Lender
Recent News
WBJournal.com
2025-07-29
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2025-01-14
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2024-11-11
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