Trident · 11 hours ago
Accounts Payable Specialist
Fairfax, VA
Full-time
Onsite
Entry, Mid Level
2+ years expTrident Systems is a company that believes in strong engineering principles to drive innovation and solve complex problems. They are seeking an Accounts Payable Specialist responsible for overseeing and executing the company’s accounts payable operations, ensuring timely and accurate processing of payables and maintaining vendor relationships.
ComputerConsumer ElectronicsCRMInformation TechnologyRoboticsSoftware
Responsibilities
Perform and oversee the full lifecycle of accounts payable processing, including receiving, reviewing, and entering vendor invoices, ensuring accuracy, proper approvals, and matching to purchase orders, receiving documentation, and contract requirements. Maintain and monitor the AP inbox
Prepare and process payment runs (checks, ACH, and wire transfers) in compliance with company policies, vendor terms, and government contracting requirements
Set up and maintain vendor records, including ACH enrollment, W-9 validation, and compliance documentation
Independently book, review, and reconcile all AMEX (corporate credit card) charges, ensuring proper coding, approvals, supporting documentation, and compliance with company travel and expense policies
Perform monthly AMEX and AP reconciliations; investigate and resolve discrepancies, aged items, and audit exceptions
Reconcile vendor statements and resolve unpaid, duplicate, or misapplied invoices and charges
Serve as a primary point of contact for vendor and internal inquiries related to payments, invoice discrepancies, and corporate credit card activity, providing timely and accurate responses
Maintain complete, accurate, and audit-ready AP and AMEX documentation to support internal audits, external audits, DCAA reviews, and government compliance requirements
Prepare and analyze AP aging reports, cash disbursement schedules, and support documentation for audits and management review
Ensure compliance with internal controls, accounting standards, and applicable federal regulations, including FAR, cost allowability, and documentation standards
Support month-end and year-end close processes by ensuring all payables, accruals, and AMEX liabilities are accurately recorded and reconciled
1099 preparation and reporting
Identify control gaps and recommend process improvements to strengthen compliance, efficiency, and audit readiness
Collaborate closely with Accounting, Finance, Contracts, and Procurement teams to ensure accurate cost allocation and compliance with contract requirements
Perform other duties as assigned
Qualification
Required
Bachelor's degree and 2+ years of related experience (or 6 years of related experience in lieu of a degree)
Hands-on accounts payable experience
Experience booking and reconciling corporate credit card charges (AMEX preferred)
Demonstrated experience working in audit-heavy or highly regulated environments
Strong understanding of internal controls, documentation standards, and accounting principles
Proficiency in Microsoft Office Suite, particularly Excel
Preferred
Experience in a government contracting environment with familiarity with FAR and cost allowability requirements
Microsoft Dynamics Business Central experience strongly preferred
Experience supporting internal, external, or government audits (e.g., DCAA)
Benefits
Health benefits
Medical
Dental
Vision
Basic life with AD&D
Short term disability
Long term disability
Ancillary (Voluntary life with AD&D, accident, critical illness, hospital, and pet)
Spending accounts (HSA, FSA, and DCFSA)
Paid time off
Holidays
401(k) (including company match)
Tuition reimbursement
Leaves (Parental, maternity, and military)
Annual discretionary bonus (for eligible roles)
Company
Trident
Trident has built a reputation as a trusted provider of proven space flight units, power & processing systems, command and control solutions and atmospheric and airborne sensors.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2023-07-17Acquired
Leadership Team
Lorin Hattrup
Chief Executive Officer
James Yates
Chief Growth & Strategy Officer
Recent News
Company data provided by crunchbase