Indotronix Avani Group · 18 hours ago
Office Coordinator
New York, NY
Contract
Onsite
New Grad, Entry LevelIndotronix Avani Group is seeking a Commercial Support Assistant based in their New York office. In this role, you will provide critical support for the sales organization, managing processes and collaborating with cross-functional teams within the North America Global Fine Fragrance Division.
ConsultingMachine LearningSoftware
Responsibilities
Sample Management: Coordinate the preparation, shipment, and tracking of fragrance samples for clients, maintaining accurate records and timelines
Project Support: Assist the sales team in managing client requests and internal projects, ensuring smooth execution from initiation to completion
Cross-functional Collaboration: Work closely with the marketing, fragrance development, and operations teams to align on project timelines and ensure smooth communication
Administrative Support: Provide general administrative assistance to the sales team, including scheduling meetings, organizing files, and maintaining sales documents
Client Interaction: Act as a liaison between clients and internal teams, handling inquiries, providing product information, and supporting sales efforts
Meeting Preparation: Schedule and coordinate meetings for the sales team, including arranging catering, organizing inventory, preparing the room, and handling cleanup afterward
Data Entry and Management: Maintain and update internal databases
Qualification
Required
Associate's degree or Bachelor's Degree
Experience with cross functional project management
Computer literacy: Microsoft Office
Oral & written communication skills
Ability to succeed in a fast-paced working environment
Highly motivated and curious about the world of beauty—specifically fine fragrance
Preferred
SAP preferred, but not required
Bilingual a plus
Company
Indotronix Avani Group
Indotronix Avani Group is a consultancy that offers machine learning, cloud computing, software development and SaaS services.
Founded in 1986
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mitch Meller
Chief Operating Officer
Recent News
2023-12-25
Company data provided by crunchbase