TechTrueUp · 1 day ago
Executive Assistant
Austin, TX
Contract
Onsite
Mid LevelTechTrueUp is seeking an Executive Assistant to support executives in the Global Operations organization. The role involves managing calendars, organizing meetings, and making travel arrangements while maintaining professional relationships with high-level executives and administrative assistants.
Cloud ManagementConsultingCyber SecurityInformation Technology
Hiring Manager
Alex Howell
Responsibilities
Screens telephone calls and visitors, and resolves inquiries and requests
Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
Tracks operational data in a database, including financial and other reporting metrics
Uses software tools to compile data into presentation format
Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements
Independently prepare presentations and recurring reports
Coordinates special projects and department activities
Coordinates office functions with other departments
Determines methods and procedures on new assignments and may provide guidance to other personnel
Works under limited supervision on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations under tight deadlines
Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed
Uses professional concepts, sound judgment and company policies and procedures to solve routine problems
Supports Vice President
Routine work requires no instruction and general instructions are given for new assignments
Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature
Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars
Organizes meetings and meeting logistics
Drafts own responses based on knowledge of the organization's policy, procedures or particular situation
Has knowledge of organizational structure and maintains organizational charts
Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner
Prepares memoranda, reports and other materials for staff and business meetings
May attend staff meetings, take and distribute minutes and follow up on action items
Maintains and analyzes files and records which often contain information of a confidential nature
Provides 2-3 executives in the Global Operations organization with daily calendar assistance
Make travel and lodging arrangements as required while monitoring vacations, schedules, and calendars
Organizes meetings and meeting logistics
Has knowledge of the organizational structure and maintains organizational charts
Interacts and establishes networking relationships with executives and administrative assistants in a professional manner
Qualification
Required
Demonstrate the ability to work on problems where facts may be incomplete where further investigation is necessary to define problems and proceed
Demonstrate the ability to work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations
Demonstrate the ability to work independently
Strong interpersonal skills
Strong communication skills
Advanced knowledge of Windows and Microsoft Office
Company
TechTrueUp
TechTrueUp delivers cybersecurity, staff augmentation, technical recruitment, cloud management and security solutions services.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase