Colby College · 16 hours ago
Payroll Accounting Analyst
Colby College
Full-time
Onsite
Senior Level
5+ years expColby College is seeking a Payroll Accounting Analyst to provide analytical and technical expertise in payroll processing and tax compliance. The role involves reviewing and reconciling payroll data, ensuring the integrity of payroll systems, and supporting employees with payroll-related inquiries.
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Responsibilities
Perform end-to-end, accurate, and timely processing of multiple payrolls (bi-weekly and monthly) in accordance with labor regulations and standard accounting and payroll principles
Process accurate and prompt retroactive and special payments
Identify, research, and resolve payroll discrepancies and related issues by analyzing payroll data, ensuring compliance with federal, state, and local regulations, and understanding the downstream impacts of corrective actions
Utilize test system for troubleshooting purposes
Support employees with inquiries about tax withholdings, direct deposit, and guide them in making updates via Employee Self-Service in a kind and courteous manner
Promptly process payments and supplier invoice requests for withholding orders and specified employee benefit deductions following the completion of payroll to meet required deadlines
Reconcile all payroll liability accounts monthly
File and reconcile quarterly payroll taxes via ADP smart compliance
Assist with the preparation, submission, and disbursement of W-2s
Reports for timekeeping, absence, taxation, and payroll to assist with any special data requests or filings
Collaborate cross-functionally with campus teams, including IT, HR, other departments, and external vendors, to ensure accurate payroll processing, data transmission, and security protocols for bi-weekly and monthly payrolls
Follow departmental practices; develop and/or recommend new or revised guidelines to improve overall efficiency
Ensure compliance with College policies and procedures, governmental regulations, wage tax laws, segregation of duties, Department of Labor, and other federal and state legislation impacting payroll; adhere to established control objectives
Maintain employees’ confidence and protect payroll operations by keeping information confidential
Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
Qualification
Required
Bachelor's degree or equivalent education and experience
Minimum of 5 years of progressively responsible in payroll, finance or HCM roles
Certified Payroll Professional - or willingness to become certified
Strong knowledge of wage and hour laws, including federal, state, and local payroll taxes
Advanced proficiency with Microsoft Excel
Excellent customer service, interpersonal, and support-oriented skills
Ability to adapt to changing regulations or technologies in payroll, demonstrating flexibility and willingness to learn
Proven problem-solving, decision-making abilities, and keen attention to detail and accuracy
Proficiency with integrated and automated payroll accounting systems
Ability to maintain confidentiality and exercise discretion and sound judgment
Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community
Preferred
Preferred experience in higher education or in a mid-to-large HR/payroll function
Preferred familiarity with Workday and ADP SmartCompliance
Company
Colby College
Colby College is a private liberal arts college located on Mayflower Hill in Waterville, Maine, USA.
501-1000 employees
H1B Sponsorship
Colby College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (17)
2023 (12)
2022 (15)
2021 (18)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$25MKey Investors
Davis Family Foundation
2017-04-20Grant· $25M
Leadership Team
Douglas Terp
Vice President for Administration and Chief Financial Officer
Nicole Trufant
Vice President and Chief Financial Officer
Recent News
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