Community Renewal Team, Inc. · 11 hours ago
Payroll Administrator
Hartford, CT
Full-time
Onsite
Senior Level
7+ years expCommunity Renewal Team, Inc. is dedicated to preparing the community to meet life's challenges through various programs and services. The Payroll Administrator will support the agency by applying Generally Accepted Accounting Principles in payroll processing, HRIS management, and financial reporting, ensuring accurate and timely payroll operations.
Non Profit
Responsibilities
Review, transmit, verify transmitted payroll and generate necessary reports which entails the following essential tasks but not limited to:
Experienced in State, Federal, FLSA and Wage and Hour payroll regulations
Working with Program Managers to ensure timecards are completed correctly and timely – (send reminders, etc.)
Ensuring all timecards have appropriate clock in and clock out with missing punch form if needed
Processing accrual import for unexcused pay codes and verifying proper deduction from accrual banks
Calculating and posting manual payroll checks including voids and direct deposit reversals
Calculating and inputting retroactive and bonus payroll checks
Verifying calculations of and inputting Mileage Reimbursement Requests via Excel and HRIS entry/import
Reconciliation of employee FMLA time off entries on employee timecards
Calculating, processing, and responding to garnishments
Entry of employee 401K deductions (biweekly contribution, loans, etc) into HRIS system
Ensuring employee accrual balances are accurate each payroll and year end roll over
Sorting and distributing payroll checks (mail or provide to managers)
Uploading payroll accruals and payroll reversals into Financial Edge after payroll processed – entry of data, verification of data, etc
Producing and distributing payroll reports to department managers timely
Processing RFH and RFPA documents in the Treeno and HRIS systems timely and accurately
Preparing bi-weekly, monthly, quarterly and year-end payroll statements for program managers
Processing fund number changes in appropriate systems
Payroll filing
Payroll archiving annually or more frequently if needed
Annual review of employee’s with tax exempt status including employee mailing and update of HRIS system by IRS deadline
Annual W-2 reconciliation and distribution by deadline
Providing payroll processing training to employees as needed
Maintain and ensure integrity of HRIS system which entails the following essential tasks but not limited to:
HRIS password reset, security set up, mobile access set up
Collaborating with IT and ADP on time clock issues
Entering new hires and rehires into HRIS system with all corresponding necessary data (tax, direct deposit, 401K, garnishments, etc)
Updating employee data in HRIS system as needed
Archiving terminated employees in HRIS system monthly (leaving only 3 months of terminated employees)
Ensuring EEO data is entered for all employees to ensure accurate EEO annual reporting (establishment, Gender, Ethnicity, race, etc)
Generating EEO annual reports, ensure data integrity and report on EEO website by annual due date
Adding new job titles to system
Communicating with HRIS vendor to resolve system or employee payroll issues
Gathering data and necessary reports for payroll, 401K, and other audits
Resolving HRIS file feed transmission or data errors with HRIS vendor
Assisting in coordination of custom reports from HRIS system with HRIS vendor for management
Generating HRIS reporting for PARS system
Attending HRIS or payroll training sessions to stay up to date of new releases or new laws
Completes Employment Verifications (work number or CRT letter format)
Creates annual Holiday calendar for distribution
Creates annual Payroll calendar for distribution
Attends HR Staff meetings and prepares meeting notes
Primary back up for Front Desk Reception/HR Assistant break coverage daily
Primary back up for Front Desk Reception/HR Assistant coverage when out of office – refer to HR Staff coverage schedule
Performs other related duties as needed
Qualification
Required
Bachelor's degree in Accounting, Finance, Economics or Business Administration required OR over seven (7) years experience in the payroll field
A minimum of seven (7) years of payroll related experience
Must have prior automated payroll processing services experience
Requires Windows, financial software and MS Office skills with advanced skills in MS Excel and MS Word
Must have excellent oral and written communication skills, customer service and organizational skills
Knowledge of Generally accepted accounting practices and principles, Fund or governmental accounting practices and principles
Experienced in State, Federal, FLSA and Wage and Hour payroll regulations
Benefits
401K with a matching employer contribution
Medical
Dental
Vision
HSA Spending Accounts
Life Insurance
Short-Term Disability (STD)/Long- Term Disability (LTD)
Employee Assistance Program
Ten paid vacation days
Six sick paid days annually
Two personal days paid annually
Company
Community Renewal Team, Inc.
OUR MISSION Preparing Our Community to Meet Life's Challenges The Community Renewal Team Inc.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$0.2MKey Investors
TD Charitable FoundationThe Cigna Group Foundation
2025-04-17Grant· $0.2M
2025-01-08Grant
Leadership Team
Marisa Walls LIONS™ - Open Networkers™
Assistant to President and CEO
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