Western Interstate Commission for Higher Education · 7 hours ago
Administrative Assistant III - Policy Analysis and Research
Boulder, CO, US
Full-time
Onsite
Mid Level
$24.50/hr - $27.50/hr
3+ years expWestern Interstate Commission for Higher Education (WICHE) is focused on strengthening higher education and workforce development. The Administrative Assistant III will support the Vice President of Policy Analysis and Research by managing administrative tasks, coordinating meetings, and assisting with budgeting and accounting duties.
EducationHealth CareNon Profit
Responsibilities
Coordinate planning for meetings involving external constituent groups, including management of related contracts, materials, invitation and registration activities, and travel reconciliation/reimbursement
Manage on-site administrative responsibilities for meetings hosted at WICHE’s office and at external sites (including those involving travel)
Under general supervision, exercise independent judgement to perform a full range of both clerical and administrative support for the policy unit and Vice President
Process consulting agreements and other contracts, accounts payable and receivable for the unit, including status tracking for all contracts and agreements
Assist in coordinating vice president’s calendar, schedule, and meetings
Create and maintain spreadsheets and other information necessary to support the unit’s activities, including the unit’s work related to the WICHE Commission
Assist in the dissemination of unit correspondence, memoranda, and reports
Perform clerical duties associated with the dissemination of unit materials, including maintaining key contact lists and other information
Provide assistance with research and data collection of various projects
Assist vice president with grant applications, tracking, and managing master calendar
Fulfill clerical budget management duties, including providing monthly updates of accounting information; developing meeting cost estimates; and tracking expenses for multiple external contracts and meetings
Manage unit responsibilities for processing invoices, reimbursement requests, and other expenses
Work with Vice President in preparing products for external distribution, including publications, grant applications, meeting materials, etc
Perform duties related to publication request fulfillment on behalf of WICHE
Oversee minor unit website content updates
Represent the policy unit on WICHE-wide initiatives
Collaborate with non-unit staff at WICHE to ensure efficient operations
Additional duties and responsibilities as they may arise within the unit
Qualification
Required
A bachelor's degree from an accredited college or university and at least three years of administrative experience or an equivalent combination of education and experience
Excellent attention to detail, accuracy, and ability to meet deadlines
Ability to establish and maintain effective, cooperative, and cordial working relationships; to be flexible and service-oriented, and to learn new skills
Experience in making travel arrangements and coordinating meetings
Demonstrated competence in organizing, prioritizing, and managing multiple activities and timelines; ability to work efficiently with numerous interruptions
Excellent oral and written skills
Demonstrated ability to work independently, prioritize effectively, and take initiative
Willingness to acquire additional related duties and responsibilities as necessary
Proficient in Windows, Microsoft Office
Preferred
Proficient with Adobe Acrobat, and Zoom Workplace
Experience with accounting software
Experience with Salesforce
Experience with Cvent
Benefits
Medical insurance with generous employer contribution to health savings account (H.S.A.)
Dental
Life, and disability insurance
Flexible spending accounts (medical and dependent care)
403(b) retirement plan with employer match of 200% on employee contributions up to 5% after six full months of employment
Paid vacation
Sick and personal time
Paid family leave
Company
Western Interstate Commission for Higher Education
Since 1953, the Western Interstate Commission for Higher Education (WICHE) has been strengthening higher education, workforce development, and behavioral health throughout the region.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Camelia Naranjo, M.A., NCC, NLP
Assistant Director of Academic Partnerships, Learning and Development
Recent News
2025-08-26
2023-09-12
2023-08-12
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