HDR · 1 day ago
Assistant Area Accounting Lead
Colorado Springs, CO
Full-time
Onsite
Senior Level
7+ years expHDR is a company that values employee engagement and inclusion, striving to make a positive impact on the world. The Assistant Area Accounting Lead will support operations management by ensuring compliance with accounting practices and leading accounting staff in project financial management. This role involves overseeing invoicing, revenue reviews, and general accounting functions while promoting best practices and solutions for Area Management reporting needs.
ArchitectureConsulting
Responsibilities
Invoicing
Ensure PAs meet invoice deadlines, and balancing their workload as needed
Understand monthly invoice cycle and look for process improvements to increase efficiencies
Revenue Review
Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings
Ensure meaningful notes maintained
Follow-up and track action items set during watchlist review
Rolling 12/Forecast
Build file or drive process to build file, review with AM/MP/BG Managers, coordinate with Marketing to clean up opportunity data
Assist in reviewing Area NFE Forecasts monthly, and for support of Midyear and Year-end budgeting forecasts
Review and coordinate AR tracking and ensure updated and meaningful notes are in the systemMonthly OH/GL Analysis
Review OHs for accuracy and correct coding
Research, monitor, & escalate potential issues & explanations for variances to AM/RAD/ARAD
Review & Track Seminars, Training, and Conference Costs
Review & Track Indirect Labor costs
Review Cost Recovery
Identify and understand Area Management financial & other reporting needs and take initiative to provide solutions:
Area Management Reporting Needs, which may include, but not limited to:
Loaned and Borrowed - BI reports
Utilization reports
Area marketing reporting needs
AR reports
MSPL
Marketing/proposal requests for data
Build/maintain rate sheets for clients
Ensure best practices & guidelines in accordance with project accounting SharePoint are followed
Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs
Promote use and train Power BI Operations Accounting Reporting Suite (OARS)
Project accounting for large/complex projects
Ensure project closeout process being followed and closeouts done timely
Elevate and communicate potential issues to Area Accounting Lead, Area operations management and RAD/ARAD
Special Projects as requested by Area Accounting Lead/AM/MP/BG Managers/RAD/ARAD
Ensure Project Accounting (PA) Functions Maintained for Area:
Managing PA teams, which includes performance reviews, timesheet approvals, & other supervisor activities
Workload Balancing
Monitor Monthly Deadlines
Pushing efficiencies in processes/standardization of processes
Integrate Engineering/Architecture teams, if in combined office locations
Training/Cross-Training
Backfilling in case of staffing issues at PA level
Ensure General Accounting Functions Maintained for Area:
Manage Department Accounting/Accounting Assistant team responsible for the following:
Perform Accounts Payable functions relative to HDR accounts payable procedures, including:
Processing vendor invoices to the corporate finance and accounting group
Review and assist in processing Accounts Payable transactions for sub consultants
Manage corporate credit card transactions & on-demand check requests
Research and communicate release of subconsultant payments to corporate finance & accounting group
Account for Seminars & Conferences for both in-house and external events
Perform internal cost recovery functions for billable project charges of vehicles & equipment
Track Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate, and to use for cost recovery
Track TDY costs
May work with Procurement for purchase requisitions
Assist in pulling back-up as needed to support Project Accounting needs
Assist in pulling reports and detail for OH/GL research
Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures
Qualification
Required
Analytical skills
Leadership and management skills necessary to effectively orchestrate accounting staff
Supervising, training & mentoring of accounting staff
Performing project and contract financial management
Ensuring general accounting functions maintained for the Area
Invoicing
Ensure PAs meet invoice deadlines, and balancing their workload as needed
Understand monthly invoice cycle and look for process improvements to increase efficiencies
Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings
Ensure meaningful notes maintained
Follow-up and track action items set during watchlist review
Build file or drive process to build file, review with AM/MP/BG Managers, coordinate with Marketing to clean up opportunity data
Assist in reviewing Area NFE Forecasts monthly, and for support of Midyear and Year-end budgeting forecasts
Review and coordinate AR tracking and ensure updated and meaningful notes are in the system
Review OHs for accuracy and correct coding
Research, monitor, & escalate potential issues & explanations for variances to AM/RAD/ARAD
Review & Track Seminars, Training, and Conference Costs
Review & Track Indirect Labor costs
Review Cost Recovery
Identify and understand Area Management financial & other reporting needs and take initiative to provide solutions
Ensure best practices & guidelines in accordance with project accounting SharePoint are followed
Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs
Promote use and train Power BI Operations Accounting Reporting Suite (OARS)
Ensure project closeout process being followed and closeouts done timely
Elevate and communicate potential issues to Area Accounting Lead, Area operations management and RAD/ARAD
Managing PA teams, which includes performance reviews, timesheet approvals, & other supervisor activities
Workload Balancing
Monitor Monthly Deadlines
Pushing efficiencies in processes/standardization of processes
Integrate Engineering/Architecture teams, if in combined office locations
Training/Cross-Training
Backfilling in case of staffing issues at PA level
Manage Department Accounting/Accounting Assistant team
Perform Accounts Payable functions relative to HDR accounts payable procedures
Processing vendor invoices to the corporate finance and accounting group
Review and assist in processing Accounts Payable transactions for sub consultants
Manage corporate credit card transactions & on-demand check requests
Research and communicate release of subconsultant payments to corporate finance & accounting group
Account for Seminars & Conferences for both in-house and external events
Perform internal cost recovery functions for billable project charges of vehicles & equipment
Track Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate, and to use for cost recovery
Track TDY costs
May work with Procurement for purchase requisitions
Assist in pulling back-up as needed to support Project Accounting needs
Assist in pulling reports and detail for OH/GL research
Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures
Preferred
Positive Leader, who is a team player that takes initiative to provide solutions
Highly energetic, detail-oriented individual with strong organizational skills
Excellent verbal and written communication skills
Bachelor's degree in accounting or closely related field
Minimum 7+ years' experience
Proficiency with MS Office products including Excel, Word, and Outlook
Oracle EBS/Hyperion experience a plus
A/E/C experience also highly desired
An attitude and commitment to being an active participant of our employee-owned culture is a must
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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