Alexton Incorporated · 20 hours ago
CDC Administrative Assistant for the Training Coordinator
Atlanta, GA
Full-time
Onsite
New Grad, Entry LevelAlexton Incorporated is seeking an entry level full-time Administrative Assistant to support the Workforce and Career Development Advisor and Training Coordinator. The role involves scheduling trainings, providing logistical support, and maintaining administrative records for OSSAM's training initiatives.
Asset ManagementConsultingFinancial ServicesInformation TechnologyManagement Information SystemsProject Management
Responsibilities
Schedule trainings and provide logistical support for each OSSAM office for internal and external trainings that are conducted on-site at CDC facilities, including but not limited to reserving conference rooms, setting-up classrooms prior to class start, coordinating the provision of Audio/Video (A/V) needs, welcoming instructors and ensuring their needs for course delivery are addressed, circulating and collecting attendance rosters, distributing, and collecting evaluation forms at the conclusion of each training, etc.)
Establish course offerings in the HHS Learning Portal for internal and external classes, assist OSSAM staff with the course registration process, enter course completion information into the portal, and track/report on course registration and attendance
Provide the OSSAM Training Coordinator with data extracted from the HHS Learning Portal regarding the progress of employees’ completion of mandatory trainings
Assist OSSAM staff with resolving questions and issues regarding the HHS Learning Portal and the Vendor Supplied Training System
Monitor and report Individual Learning Account (ILA) balances of OSSAM staff by referencing CDC’s Individual Learning Accounts (ILA) System
Provide logistical support for an OSSAM specific New Employee Orientation, which includes reserving conference rooms, setting-up classrooms prior to class start, coordinating the provision of A/V needs, welcoming instructors and ensuring their needs for course delivery are addressed, circulating and collecting attendance rosters, distributing, and collecting evaluation forms at the conclusion of each training)
Update the OSSAM SharePoint Training Calendar with applicable training information
Maintain an inventory of office supplies of the OSSAM main office supply room, including organizing the storage of office supplies and notifying the designated Point of Contact when supplies need to be purchased
Support OSSAM’s records management activities, including scanning documents, packing records for disposition, preparing inventory of records
Collect and compile responses received in response to the data calls
Record and track action items from meetings; and
Conduct courtesy follow-ups with individuals that have not responded to data calls, approaching deadlines, or action items from meetings
Qualification
Required
Entry level full-time administrative assistant experience
Ability to schedule trainings and provide logistical support
Experience with reserving conference rooms and setting up classrooms
Knowledge of Audio/Video (A/V) needs for training
Ability to welcome instructors and address their needs for course delivery
Experience in circulating and collecting attendance rosters
Experience in distributing and collecting evaluation forms
Ability to establish course offerings in the HHS Learning Portal
Experience assisting staff with course registration process
Ability to enter course completion information into the portal
Experience tracking and reporting on course registration and attendance
Ability to extract data from the HHS Learning Portal
Experience assisting staff with questions regarding the HHS Learning Portal and Vendor Supplied Training System
Ability to monitor and report Individual Learning Account (ILA) balances
Experience providing logistical support for New Employee Orientation
Ability to update the OSSAM SharePoint Training Calendar
Experience maintaining an inventory of office supplies
Ability to support records management activities
Experience collecting and compiling responses to data calls
Ability to record and track action items from meetings
Experience conducting follow-ups with individuals regarding data calls and action items
Company
Alexton Incorporated
For over 20 years, Alexton has been a trusted partner to the federal government, state and commercial businesses delivering reliable contract support that keeps them moving forward.
Founded in 2005
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase