St. Jude Children's Research Hospital · 9 hours ago
Senior Research Administrator, Global Contracts and Grants
Memphis, TN
Full-time
Onsite
Senior Level
$71K/yr - $127K/yr
5+ years expSt. Jude Children's Research Hospital is a leading institution in pediatric medicine, and they are seeking a Senior Research Administrator to support investigators through the proposal submission process and manage a diverse portfolio of sponsored awards. The role involves collaboration with various stakeholders to ensure compliance and effective contract management while promoting excellence in customer service.
BiotechnologyCharityHealth CareHealth DiagnosticsHospitalMedicalNon Profit
Responsibilities
Collaborate with GPM Operations and Program Leaders while leading the effort to process all legal and compliance documentation necessary for all GPM sponsored events around the world
Collaborate with stakeholders to ensure that all contract submissions contain required legal terms, prepared accurately and submitted on time
Keep stakeholders informed throughout the contract submission process, proactively follow-up and problem solving for all necessary information
Collaborate with the GPM Legal Managing Counsel for all continuous improvements to work- flow processes
Review proposed contracts for accuracy and red-line documents prior to submission to the Office of Legal Services (OLS) for review and approval
Maintains GPM and St. Jude Global records in institutional contract database management system according to institutional policies and procedures
Develops and maintains a mechanism for monitoring expenses, ensure contract funding does not exceed budgets and are routinely reported to stakeholders during the life of each contract
Coordinates with stakeholders and Finance Department to ensure all required invoicing are complete, in compliance with terms and budget and submitted for payment on time
Develop and maintain up to date Department SOP’s that aligns with institutional practices
Lead the effort to problem solve, offering alternative mechanisms or innovative approaches to achieve mission and program objectives
Prepare contract documents to be accurately and timely fully executed by all parties
Manage workflows to respond to shifting priorities
Responsible for maintaining accurate contract records, developing a process to provide sufficient lead time notices to stakeholder informing them of upcoming contract expirations
Promote responsible stewardship and ensure compliance with all institutional, compliance and OLS policies and procedures
Maintains strict confidentiality of all patient and institutional information
Performs other related duties as directed to meet the goals and objectives of the department and the institution
Maintains regular and predictable attendance according to institutional policies
Qualification
Required
Bachelor's degree in related field is required
Five plus years experience with contract life cycle processing and management preferred
Experience with Microsoft SharePoint, Microsoft Smartsheet, Microsoft Outlook Calendar tools, Microsoft Word, Excel, and PowerPoint required
Strong interpersonal and verbal and written communication skills
Adaptable problem solving and analytic skills
Ability to quickly synthesize new information from diverse sources
Excellent organizational skills and attention to detail
Ability to carry out broad assignments with minimal supervision
Flexibility to adapt to shifting priorities
Ability to plan and coordinate multiple projects simultaneously in a fast-paced environment
Ability to handle sensitive matters in a confidential and professional manner
Ability to adapt work schedule, with prior notice, to virtually support events occurring in multiple time-zones
Cultural sensitivity is a must
Preferred
Master's degree is preferred
Electronic contract management system experience preferred
Experience or exposure to global health or international sector(s) preferred
Three (3) years of experience and expertise in complex project management
Fluency in a second language preferred
Experience in an international setting and with project management methodologies preferred
Supervisory and/or team coordinator experience is a plus
Company
St. Jude Children's Research Hospital
St.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$62.4MKey Investors
Kia MotorsKBR Charity Golf TournamentHyundai Hope On Wheels
2025-05-12Grant· $1.5M
2024-10-28Grant
2024-08-28Grant· $0.4M
Leadership Team
Judy A. Habib
Chair, Board of Directors
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