Colby College · 22 hours ago
Program Coordinator, Lyons Lab
Colby College
Full-time
Onsite
Entry, Mid Level
2+ years expColby College is seeking a Program Coordinator for the Lyons Lab, a fixed term position that provides essential administrative and operational support. This role involves planning and implementing lab programs, managing budgets and contracts, and serving as a primary contact for students and faculty.
E-LearningEducationUniversities
Responsibilities
Collaborate with faculty Lab Directors to coordinate and implement a growing range of dynamic programs that support student work across the arts
Coordinate and maintain administrative systems, files, and databases for multiple programs and media formats
Collect, organize, and track student applications, award letters, project reports, and expense reports
Generate and send student acceptance and award notifications on a monthly basis (September - May)
Prepare and process contracts, invoices, and payments for independent contractors and guest artists
Book and coordinate travel and lodging arrangements for students, mentors, and visiting artists
Manage mailing lists, calendars, and lab schedules; ensure accurate event listings in campus and community channels
Track lab budgets, complete expense reports, and reconcile purchases in collaboration with accounting staff
Support communications and marketing by formatting templates, assisting with digital materials, and updating the Lyons Lab website
Coordinate logistics for events, workshops, exhibitions, and installations including catering, setup, and documentation
Hire, train, and supervise student employees and media assistants; monitor hours and project assignments
Collaborate with academic ITS and arts departments to maintain equipment, technology, and multimedia file storage
Contribute to annual reporting and record keeping for grants, projects, and lab activities
Provide responsive, friendly, and professional communication to students, faculty, staff, and the public
Help maintain and monitor lab studio spaces, storage, and equipment, ensuring spaces are welcoming and functional
Manage new initiatives for the lab as they arise
Assist in the promotion and integration of the Lab throughout campus and with external partners
Serve on campus-wide working groups or committees as assigned
Occasional nights and weekends are required
Qualification
Required
Bachelor's degree or the equivalent in education and experience in program coordination, event planning, higher education, or a related field
2-5 years of related work experience preferred
Strong organizational and time management skills; ability to handle multiple priorities and deadlines
Excellent interpersonal, written, and verbal communication skills - outgoing, approachable, and enthusiastic with the ability to connect effectively with students and colleagues
High proficiency with Microsoft Office Suite, Google Workspace, and Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Experience with web page maintenance and comfort learning new technologies
Attention to detail, accuracy, and discretion in handling confidential information
Ability to work both independently and collaboratively in a fast-paced, creative environment
Demonstrated initiative, flexibility, and problem-solving skills
Preferred
Experience in higher education or arts administration
Design and marketing skills
Familiarity with project management or database software
Ability to plan and execute events or programs
Company
Colby College
Colby College is a private liberal arts college located on Mayflower Hill in Waterville, Maine, USA.
501-1000 employees
H1B Sponsorship
Colby College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (17)
2023 (12)
2022 (15)
2021 (18)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$25MKey Investors
Davis Family Foundation
2017-04-20Grant· $25M
Leadership Team
Douglas Terp
Vice President for Administration and Chief Financial Officer
Nicole Trufant
Vice President and Chief Financial Officer
Recent News
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