Blueprint Studios · 4 hours ago
Executive Assistant
South San Francisco, CA
Full-time
Onsite
Mid Level
$85K/yr - $95K/yr
3+ years expBlueprint Studios is seeking an Executive Assistant to provide effective support for the Chief Operating Officer. The role involves managing the COO's calendar, acting as a liaison, and handling various administrative tasks with a high level of discretion and professionalism.
Health CareMedical
Responsibilities
Provides direct support for the Chief Operating Officer
Acts as a liaison between the Chief Operating Officer and our employees, external vendors, and clients
Manages the Chief Operating Officer's calendar by scheduling executive level meetings, candidate interviews and travel arrangements
Creates agendas and attends executive level meetings to record action items ensuring timely completion of those items
Anticipates the business needs of the Chief Operating Officer to proactively formulate and evaluate solutions and/or recommendations
Designs and prepares various analytical reports, presentations, and processes as needed
Conserves the Chief Operating Officer’s time by reading, researching, and routing correspondence
Works closely and effectively with the Chief Operating Officer to keep them informed of upcoming commitments, responsibilities and defined objectives
Possesses the ability to understand instructions and acts in accordance with little to no follow up required
Maintains efficient filing and organization of correspondence, reports, research data and meeting materials
Manages and drives projects autonomously to ensure timely and successful completion
Maintains records and handles confidential information with a high level of organization and sensitivity
Other duties as assigned
Qualification
Required
BS/BA Degree Required
Possesses advanced oral and written communication skills
Must be able to manage multiple concurrent tasks and priorities with accuracy and attention to detail
Exercises a goal-oriented work ethic and driven to preventing errors and solving problems in all areas of responsibility
Highly resourceful team player with the ability to also be extremely effective independently
Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment
Must have excellent judgment and interpersonal skills
Must display a high degree of confidentiality, professionalism, and emotional maturity
Preferred
3-4 years previous experience supporting a senior executive preferred
Advanced skills in Microsoft Word, Excel, and Outlook preferred
Preferred related industries: Hotels, Hospitality, Event Planning, Event Production
Preferred related skill sets: Project and process management
Company
Blueprint Studios
Blueprint Studios is one of the largest special event design and rental firms in the San Francisco Bay Area, operating both nationally and internationally, with a second office and showroom in Las Vegas Our team takes pride in being a specialized, trend-setting, and award-winning event design company.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase