NYS Office of General Services · 11 hours ago
Administrative Assistant 1 (HELPS) - VID 208118
Albany, NY
Full-time
Onsite
New Grad, Entry Level
0+ years expThe NYS Office of General Services is seeking an Administrative Assistant 1 to provide essential administrative support. The role involves reviewing and drafting correspondence, coordinating meetings, and maintaining office filing systems, among other responsibilities.
Government Administration
Responsibilities
Review, draft, and reply to office correspondence, memorandums, email and phone calls
Coordinate and arrange meetings
Set up WEB-EX meetings/conference calls
Design, set-up, and maintain office filing systems (Including electronic)
Resolve day-to-day operational problems
Coordinate information flow by acting as liaison among key executives, staff and other employees, and the public
Operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents
MEDIP entry of personnel transactions for the on boarding and off boarding of all staff
Interview and hire office clerical staff
Assign work to clerical staff who perform keyboarding, duplicating, mail and supply, filing or similar tasks
Identify training needs of subordinates
Train subordinates in office procedures and keyboarding techniques
Review work to ensure compliance with instructions
Evaluate the quality and quantity of work produced
Perform other duties as assigned
Qualification
Required
Experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation
Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience
Administrative Assistant Trainee 2 (equated to SG-10): One year of required experience
Administrative Assistant 1, SG-11: Two years of required experience OR IAAP Certified Administrative Professional OR associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 06 or above and eligible for transfer under Section 70.1 of the Civil Service Law
Company
NYS Office of General Services
OGS manages and leases real property, designs and builds facilities, contracts for goods, services, and technology, and delivers a wide array of support services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dhanraj Singh, LLM, MBA, MSc, FPA
NYS Chief Procurement Officer
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