Community Legal Services of Philadelphia · 1 day ago
Grants and Billing Specialist
Philadelphia, PA
Full-time
Hybrid
Mid Level
$52K/yr - $62K/yr
3+ years expCommunity Legal Services, Inc. of Philadelphia (CLS) is seeking a Grants and Billing Specialist to join their Finance Department. This role focuses on financial analysis, compliance oversight, and ensuring accurate financial reporting for CLS's grants and contracts in accordance with GAAP.
AdviceConsultingLegal
Responsibilities
Conduct detailed analysis of all active grants and contracts to ensure compliance with GAAP, funder terms, and internal controls
Review grant agreements and amendments to identify reporting requirements, allowable costs, and funding periods
Record and review adjusting journal entries related to deferred revenue, revenue recognition, and indirect cost allocations
Partner and work closely with the Director of Advancement & Compliance and program managers to ensure proper financial reporting and documentation
Prepare and reconcile funder billing submissions, monitor incoming payments, and ensure that receivables are accurately recorded and applied to the appropriate grant or contract
Track outstanding reimbursements and follow up with funders as needed to resolve payment discrepancies or timing issues
Maintain up-to-date schedules of receivable balances, reconciling them regularly to the general ledger and grant records
Prepare financial reports for funders and assist in budget-to-actual variance analysis
Develop and maintain tracking tools for multi-funded projects, ensuring expenses align with approved budgets and cost allocation plans
Support the year-end audit by preparing grant schedules, account reconciliations, and documentation for testing
Serve as the point of contact for external auditors and funders regarding financial compliance and reporting questions
Participate in policy review and recommend improvements to strengthen financial controls and efficiency
Perform other duties as assigned related to grant financial analysis and compliance
Qualification
Required
Bachelor's degree in Accounting, Finance, or Business Administration, or related experience in the accounting field
Minimum of three to five years of progressively responsible accounting experience, with at least two years experience in grant or contract accounting
Demonstrated knowledge of GAAP and nonprofit fund accounting principles
Strong understanding of revenue recognition for grants, contracts, and restricted contributions
Experience preparing or reviewing financial statements, grant reconciliations, and audit workpapers
Advanced proficiency with Excel, accounting software (SAGE Intacct or MIP preferred), and familiarity with data reporting tools
Excellent analytical, organizational, and written communication skills
Ability to work independently and collaboratively across teams, exercising sound professional judgment
Preferred
Knowledge of federal and city grant compliance (e.g., Uniform Guidance, DHS, DHCD, PLAN)
Experience with SAP Concur or similar expense management systems
Prior involvement in policy development or internal control documentation
Benefits
100% employer paid medical (including gender affirming care)
Life, and short/long-term disability benefits
A 403(b)-retirement plan with employer contribution
Generous leave package, including 13 paid holidays and five personal holidays each year
Company
Community Legal Services of Philadelphia
Community Legal Services of Philadelphia is a non-profit firm that offers legal and consumer protection services to the community.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Li Clavijo, MBA
Chief Financial Officer
Brenda Marrero
Chief Operating Officer
Recent News
https://www.inquirer.com
2025-02-18
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