The Harbour · 3 hours ago
Operations Administrative coordinator
Park Ridge, IL
Part-time
Onsite
Entry Level
$22.60/hr - $22.60/hr
1+ years expThe Harbour is seeking a detail-oriented and dependable Operations Administrative Coordinator to support the daily administrative and operational functions of their multi-site housing program. The role involves maintaining administrative documents, supporting audits, scheduling maintenance services, and ensuring effective communication across multiple sites.
AdviceConsultingFinancial Services
Responsibilities
Maintain and organize administrative documents, including facility & DCFS compliance documentation and database
Track, scan, and file incoming/outgoing paperwork across multiple sites
Support audits and licensing inspections by preparing and maintaining necessary documentation
Maintain and manage asset management database
Assist in scheduling maintenance services and monitoring service logs for each site
Prepare and distribute internal communications as needed
Perform data entry across multiple systems and maintain confidentiality of all sensitive records
Order and track office and facility supply in collaboration with the Headquarters Team and Program Team
Coordinating maintenance workers, contractors and volunteers
Other duties as assigned
Qualification
Required
High school diploma or equivalent required; Associate's degree or some college preferred
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Proficient in Microsoft Teams & Office (Word, Excel, Outlook); experience with database software
Ability to manage multiple priorities and deadlines with minimal supervision
Valid driver's license, auto insurance, and a reliable vehicle, and the ability to travel between sites as needed
Preferred
Familiarity with trauma-informed practices
At least 1 year of administrative or operations support experience, preferably in a nonprofit or human services environment
Benefits
Employee assistance program
Flexible schedule
Paid time off
Professional development assistance
Referral program
Company
The Harbour
The Harbour is a financial advisory firm that helps companies with business financing services and advice.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase