Gemini Industries · 5 hours ago
Senior Administrative Operations Specialist (LCAT: Staff Operations – Senior)
Edina, MN
Full-time
Hybrid
Senior Level, Lead/Staff
10+ years expGemini Industries Inc. provides technical, management and operations services to support National Security projects. They are seeking a Senior Administrative Operations Specialist to provide experienced administrative support to the Secretary of the Air Force and senior leadership, ensuring effective office management and communication.
AdviceConsultingInformation TechnologyMilitaryProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide experienced office management support for a team of fifteen
Coordinate with and Assist the Executive Officer (XO) with SAF/IC senior leader support, internal and external schedules, engagements, and activities/battle rhythm when needed
Support continuous improvement of processes and administrative tasks, such as using project management software (e.g., Excel, Microsoft Teams, Word, OneDrive, OneNote, Outlook, PowerPoint, & Project), virtual assistants, Generative AI tools and other automation tools
Maintain files, records, databases according to departmental policies and procedures
Organize and maintain digital files and records, ensuring easy access and retrieval when needed
Support implementation and sustainment of cloud-based document sharing and collaboration tools for efficient document management
Update and maintain office procedures to ensure effective and efficient operations
Analyze, evaluate, document, and coordinate various administrative processes and other related matters such as correspondence management, records management, leave administration, communications, organizational changes, changes in delegations etc
Prepare a variety of correspondence and other written material with little oversight. Keeps abreast of current and proposed policies and procedures, orders, handbooks, etc
Review executive level documents for content, grammar/spelling, clarity, syntax, format, before final coordination w/SAF/IC senior leaders (Dir/Dep Dir); targeted audience often most senior levels of DoD/Government
Adopt the use of government provided Generative AI tools on a day-to-day basis to accelerate research, documentation, analysis, planning, reporting, and problem solving. Make recommendations on process improvements and practices that improve quality, speed and/or efficiency
Provide support in SAF/IC) processes, organization development and develop engagement plans that impact resourcing support from SAF/IC stakeholders and customers
Fill in for the Contractor Executive Officer SME on occasion to provide Executive Support coverage in times of absence and provide support to the wider contractor team of administrative support when needed
Qualification
Required
Minimum of ten (10) years of work-related experience
Of those years, a minimum of six (6) years of work-related experience working in support of a DoD component, to include administration, engagement, and administration
Experience working with ETMS2 is required, but if contractor personnel do not have this experience, they must complete ETMS2 and Action Officer (AO) training within 60 calendar days after start in the position (or next available class)
Strong organizational and multitasking skills
Discretion and ability to handle sensitive information with professionalism
Exceptional communication, both written and verbal with meticulous attention to detail
Excellent interpersonal and customer service skills
Excellent time management skills with a proven ability to meet deadlines
Proficient in coordinating video and audio conference calls, working with TEAMS, and Microsoft Office Suite
Preferred
Experience supporting the Air Force
ETMS2, DTS, and Action Officer trained and experienced
Knowledgeable and skill in applying Generative AI
Company
Gemini Industries
Gemini Industries provides technology integration, intelligence analysis, advisory, and assistance services to military leadership.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Victoria R. Bondoc
CEO
Company data provided by crunchbase