City of Austin · 18 hours ago
Temporary - Administrative Specialist (Austin City Manager's Office) Work Hours Will Vary
Austin City Hall
Full-time
Onsite
Mid Level
$22.05/hr - $25.58/hr
4+ years expThe City of Austin is dedicated to shaping one of the nation's most dynamic cities. They are seeking an Administrative Specialist to provide administrative support for the City Manager’s Office, manage meeting logistics, and handle time-sensitive requests and documentation.
Association
Responsibilities
Provides administrative support on highly technical and/or specialized projects
Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents
Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc
Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails
Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software
Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements
Conducts research, compiles data, and prepares documents for consideration and presentation
Files and retrieves documents, records and reports
Attends meetings, records minutes and distributes meeting notes
Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements
Qualification
Required
Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity
Experience may substitute for education up to a maximum of four (4) years
Knowledge of applicable processes, techniques, and methods
Knowledge of City practice, policy and procedures
Skill in oral and written communication
Skill in using computers and related software applications
Skill in handling multiple tasks and prioritizing
Skill in data analysis and problem solving
Skill in planning and organizing
Ability to work with frequent interruptions and changes in priorities
Ability to manage conflicts and concerns
Ability to understand and communicate technical information
Ability to exercise discretion in confidential matters
Ability to recognize and recommend process improvement
Ability to lead and train others
Ability to establish and maintain effective working relationships with city employees and the public
This position requires a valid Texas Driver License or the ability to acquire one by your hire date
Preferred
Experience working in a fast-paced environment and communicating with diverse populations and communities, in person, by phone, email and chat
Experience with Microsoft Office including Word, Excel, Outlook and Teams
Experience providing responsive and efficient customer service
Experience in event planning and catering for groups
Basic accounting and skills to process invoices, order products and services
Benefits
Competitive Benefits
Retirement Security
Sustainable Transportation Options
Focus on Wellness
Career Growth
Modern Workspaces
Company
City of Austin
An award-winning employer, the City of Austin has a Council-Manager form of government and employs 13.8K employees.
10001+ employees
H1B Sponsorship
City of Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2023 (7)
2022 (5)
2021 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Brian Gardner
Chief Information Security Officer
Noelle Corcoran
Marketing Supervisor
Recent News
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2025-05-26
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