Boyum Barenscheer · 7 hours ago
Executive Assistant
Bloomington, MN
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
4+ years expBoyum Barenscheer is your local, trusted accounting firm with 50 years of experience providing audit, tax, and advisory services. The Executive Assistant to the Tax Department Head provides high-level, strategic administrative and operational support to ensure the Tax Department runs smoothly and effectively, managing complex responsibilities and serving as a trusted partner to senior leadership.
Accounting
No H1B
Responsibilities
Manages the Tax Department Head’s calendar, inbox, scheduling priorities, and day-to-day workflow with minimal oversight
Evaluates, prioritizes, and triages incoming issues, requests, and communications, determining which require leadership attention and which can be handled independently
Exercises discretion and independent judgment in coordinating sensitive matters and managing confidential information
Prepares the Tax Department Head for daily activities through briefings, materials, timelines, and proactive planning
Serves as primary liaison among the Tax Department Head, Tax partners, Firm leadership, staff, and clients
Coordinates department-wide communications, ensuring timely distribution of updates, expectations, and follow-up on outstanding items
Supports departmental oversight by tracking initiatives, monitoring progress, and ensuring action items are completed
May provide support to additional Tax partners as needed
Leads preparation for internal and external meetings including agendas, materials, presentations, and briefing notes
Records, synthesizes, and distributes meeting minutes including key decisions, deadlines, and action items
Anticipates upcoming departmental cycles (busy season preparedness, billing cycles, compliance deadlines, training schedules) and ensures meetings, communications, and deliverables are aligned
Oversees department-level projects and initiatives as delegated by the Tax Department Head, ensuring tasks move forward and stakeholders are held accountable
Conducts research, compiles data, and drafts professional documents including reports, client communications, department updates, and operational summaries
Supports continuous improvement efforts by organizing processes, identifying inefficiencies, and proposing operational enhancements
Responds professionally and accurately to inquiries from clients, staff, and external contacts on behalf of the Tax Department Head
Drafts, reviews, and manages correspondence, agreements, memos, reports, and presentation materials with a high level of polish
Represents the Tax Department Head in communications when appropriate
Coordinates travel, events, and meeting logistics
Prepares and submits expense reports and reconciliations
Oversees mail, records, files, and document organization for the Tax Department
Ensures systems, schedules, files, and workflows remain organized and up to date
Qualification
Required
Associate's degree (A.A.) or equivalent and a minimum of four years of related experience
Ability to maintain total confidentiality concerning Firm and client matters
Proficiency with Microsoft Office programs, especially Word and Outlook
Excellent written, proofreading, problem solving, and oral communication skills
Applicants must be currently authorized to work in the United States on a full-time basis
Preferred
A working knowledge of such accounting software programs is preferred
Company
Boyum Barenscheer
Boyum Barenscheer is a full-service CPA firm serving Privately-Held Companies focus on our core competency of Accounting.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Timothy Haag
Chief Operating Officer
Andrew Muntifering
Partner
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