State of Washington · 6 days ago
Contracts Specialist 2
Bay View, WA
Full-time
Hybrid
Mid, Senior Level
$28/hr - $31/hrWashington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence. They are seeking an experienced Contracts Specialist 2 to lead the Contract Administration and Payments team, ensuring the accurate execution and administration of contracts that support statewide transportation projects.
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No H1B
Responsibilities
Advise and instruct six regions, ferries, facilities, and headquarters personnel in the use of the Contract Administration and Payments System (CAPS) and the interaction of the following but not limited to systems: Unifier a project and asset management system, the Construction Contracts Information System Database (CCIS), Transportation Information & Planning Support System (TRIPS) and the Transportation Reporting and Accounting Information System TRAINS in order to expedite and control the accuracy of data in CAPS
Ensure that all systems that interface with CAPS are compatible. Work with IT to document and fix CAPS system errors
Assist in the design and implementation of procedures, policies, systems, and internal controls for the CAPS system
Administer claims filed with the Department against contractors by subcontractors, material suppliers, laborers, etc., assuring all claims and releases are recorded and all correspondence is answered
Respond to Bond Status Inquires from Surety’s. Work with Construction Office, Risk Management, WSDOT Assigned Attorneys and the Attorney General’s office
Qualification
Required
Leadership & Team Effectiveness: Demonstrated ability to lead and support teams by promoting collaboration, developing staff, and fostering a cooperative, inclusive, and respectful work environment that values diverse perspectives and equitable participation
Contracting Knowledge & Compliance: Demonstrated expertise in applying contracting policies, procedures, requirements, and guidelines to ensure contracts are executed, administered, and documented accurately, consistently, and in compliance with departmental and statewide standards
Issue Identification & Resolution: Demonstrated ability to accurately identify and document discrepancies in contract-related activities and initiate appropriate, timely resolution processes in accordance with policy and established procedures
Financial & Retainage Administration: Demonstrated proficiency in applying retainage requirements, processing financial adjustments, and ensuring compliance with contract terms and applicable policies
Contract Execution Management: Demonstrated knowledge of contract execution standards and best practices, including the ability to apply execution criteria, identify required documentation, enforce timelines, and ensure contracts are fully executed within required timeframes (including post-award deadlines)
Contract Lifecycle Management: Manages full contract lifecycle (award through close-out) across all regions and WSF, ensuring legal and financial reconciliation, compliance, and post-award documentation; oversees contract setup, implementation, monitoring, and supervises two staff while administering WSDOT regional contracts
Contractor Performance Oversight: Demonstrated skill in monitoring contractor compliance with execution and payment requirements, including ensuring timely execution within established windows following award
Invoice Review & Payment Accuracy: Demonstrated ability to review and approve invoices (e.g., DJC) for accuracy, completeness, and compliance with contract and policy requirements
Records Retention & Audit Readiness: Demonstrated knowledge of records retention and auditing best practices, with experience ensuring documentation meets retention, accuracy, and audit standards
Continuous Learning & Professional Growth: Demonstrated commitment to continuous learning, skill development, and staying current with evolving policies, practices, and systems
Customer Service & Responsiveness: Demonstrated ability to proactively meet the needs of internal and external customers through timely communication, problem-solving, and service-oriented decision-making
Growth Mindset: Actively demonstrates a commitment to learning and growth
Service-Oriented: Takes action to meet the needs of others
Preferred
Regulatory & Specification Application: Demonstrated ability to interpret and apply relevant RCWs, WACs, and WSDOT Standard Specifications to contract execution, administration, and payment processes to ensure compliance and accuracy
Payment Issue Resolution & Professional Communication: Demonstrated ability to identify, analyze, and resolve discrepancies in payments or contract terms through accurate documentation, sound judgment, and professional, diplomatic communication with internal and external stakeholders
Financial Systems & Payment Processing: Demonstrated proficiency in processing contract payments and invoices using state-approved financial and accounting systems, ensuring accuracy, timeliness, and compliance with established financial controls
Benefits
Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more.
Insurance Benefits – Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement And Deferred Compensation – State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Public Service Loan Forgiveness – If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays – Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Sick Leave – Full-time employees earn eight hours of sick leave per month.
Vacation (Annual Leave) – Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
Military Leave – Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave – Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
Founded in 1889
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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