Albert Einstein College of Medicine · 2 hours ago
Administrative Assistant III (OHS)
Bronx, NY
Full-time
Onsite
Mid Level
$28.17/hr - $29.59/hr
4+ years expAlbert Einstein College of Medicine is seeking an Administrative Assistant III to support the Occupational Health Services department. The role involves performing complex administrative duties, maintaining student health records, coordinating office functions, and ensuring compliance with health regulations.
Education
Responsibilities
Serve as a contact point for parents, staff, and health providers, facilitating communication regarding student health needs, including managing injury/illness, follow-ups, and health protocols
Maintain accurate, confidential student health records, including immunization logs, health histories, and medication administration logs
Assist with the coordination of all office functions; such as ordering supplies, answering phones, responding to emails and maintaining inventory
Assist in coordination special events. Activities may include preparing the agenda, arranging meeting facilities and handling supplies and refreshments, as needed
Independently prepares non-routine correspondence for supervisor
Maintain records of expenditures; monitor budgets and notify supervisor of potential problems
Assist in procurement and payment processes; utilize computer based programs to submit and track supply orders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements, work orders, etc
Assist in the coordination of department/division related activities including but not limited to the onboarding of new personnel, volunteer applications, etc
Ensure adherence to Einstein policies, health regulations, and state laws (e.g., HIPAA, FERPA)
Qualification
Required
High school diploma or equivalent is required
4+ years of administrative support experience are required
Equivalent combination of education and experience will also be considered
Strong communication, organization, and proficiency with Electronic Health Records (EHR) and Microsoft Office software
Ability to work with a diverse community, maintain confidentiality, and handle emergencies with a calm demeanor
Must demonstrate good judgment, initiative and attention to detail
Must be able to effectively track time and resources to prioritize own work assignments
Must be able to work independently and produce quality work from conception to completion on assigned projects
Must possess strong customer service, communication and organizational skills
Must possess high degree of familiarity with College and departmental/ divisional policies, procedures and practices
Uses independent judgment when responding to inquiries
Preferred
College degree preferred
Experience working in a school setting is preferred
Company
Albert Einstein College of Medicine
Albert Einstein College of Medicine is a medical school that offers medical degrees and graduate programs in biomedical sciences. It is a sub-organization of Hebron Yeshiva.
1001-5000 employees
H1B Sponsorship
Albert Einstein College of Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (92)
2024 (104)
2023 (87)
2022 (73)
2021 (88)
2020 (62)
Funding
Current Stage
Late StageTotal Funding
$91.25MKey Investors
National Institutes of HealthNational Institute of Allergy and Infectious DiseasesHyundai Hope On Wheels
2025-10-06Grant· $18M
2024-09-26Grant
2024-09-13Grant· $14M
Leadership Team
L.Priyanka Mahali
Co-Founder
Maria Mora
Study Coordinator at Bronx Healthy Start Partnership
Recent News
2025-10-23
2025-10-23
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