Stony Brook Medicine · 2 months ago
Clerk II - Payroll
US-NY-Stony Brook
Full-time
Onsite
Entry Level
1+ years expStony Brook Medicine is seeking a motivated and detail-oriented Clerk II for Payroll. The role involves performing various administrative support functions, managing payroll inquiries, and ensuring compliance with documentation requirements for new employees.
Association
No H1B
Responsibilities
Effectively communicate with the Research Foundation/Stony Brook community. Perform a variety of administrative support functions which includes correspondence, handling telephone inquiries, and managing form requests. Monitor of RF Payroll emails. Direct emails to Payroll Specialist for correction. Contact person for RF payroll with all inquiries from the front desk and high volume of phone calls to the RF Payroll general number
Distribute mail to Research Foundation Appointment and Payroll staff. Log in all paperwork received for payroll processing and check IDC accounts for authorized signatures. Forward forms with SBF accounts to SBF office for authorized signatures. Log all copies of Sponsored grant Fellowship forms and send to Grants Management for approval through the OnBase workflow. Scan all forms into the OnBase scanning system and enter all of the necessary information in the keywords
Lead person for completing I-9 forms with new and returning employees and collecting and copying the appropriate documents. Process I-9’s through E-Verify and Department of Homeland Security database for all new RF employees, returning employees, and onboarding I-9 tasks. Help resolve tentative non-conformations with the employees through the Department of Homeland Security. Review all non-resident alien employee’s documents to ensure that they are all in compliance with the Department of Homeland Security guidelines. Distribute and maintain form tax treaties to non-resident aliens and review for accuracy
Manage the DocuSign system for Grad Student Appointments and Change Forms. Complete all I-9 tasks in the DocuSign and Onboarding systems
Contact person for RF payroll for all inquiries from front desk and general phone inquiries. Assist with 1042-S forms and year-end tax forms. Enter and maintain grad union deductions
Other duties as assigned
Qualification
Required
High School Diploma/GED (foreign equivalent or higher)
One (1) year of full-time professional administrative and/or clerical experience
Computer proficiency i.e. Microsoft Office Suite (Word, Excel, PPT), Google Workspace, etc
Preferred
Associate's degree (foreign equivalent or higher) in a related field
Data entry experience
Experience working in an office environment
Experience working in Higher Education
Company
Stony Brook Medicine
Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students.
Founded in 1957Stony Brook, New York, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jerrin Peter
Co-Founder- Gastroenterology Interest Group
Rodrigo Valles Jr.
Chief Operating Officer - Long Island Network for Clinical and Translational Science
Recent News
EIN Presswire
2025-08-07
2025-07-30
2025-07-24
Company data provided by crunchbase