Vaco by Highspring · 17 hours ago
Senior Payroll Administrator
Jacksonville, FL
Contract
Onsite
Senior Level
$30/hr - $40/hr
5+ years expVaco by Highspring is seeking a Senior Payroll Administrator. The role involves the accurate and timely completion of payroll processing, compliance with federal and state regulations, and collaboration with various departments to enhance payroll systems and processes.
Staffing & Recruiting
Hiring Manager
Brandon Principe
Responsibilities
The Payroll Administrator is responsible for the accurate and timely completion of payroll processing and the preparation of funding and reconciliation as it relates to payroll; maintaining compliance as it relates to all federal and state regulations
Advanced working knowledge of Oracle Fusion, including payroll processing, reporting, and system troubleshooting (required)
Proven experience using ADP, including integration and reconciliation processes (required)
Extensive experience processing multi-state payroll, including state and local tax compliance, registrations, and regulatory updates (required)
Strong ability to identify, articulate, and document system enhancements, including process improvements, automation opportunities, and testing requirements (required)
Ability to partner with HRIM, Finance, and IT teams to support system upgrades, implementations, and enhancements; collaboration with these stakeholders will be from the perspective of subject matter experts on the core handling of the employee payrolling function (required)
Working knowledge of employee benefits administration, including: (required)
Benefit eligibility determination, enrollment processes, coverage options, and contribution calculations, with sufficient knowledge to provide cross-functional backup support for the Benefits Administrator
Open Enrollment support, including system testing, validation, and post-enrollment audits
Auditing and reconciliation of benefit premium deductions to ensure accuracy between payroll and Centerpoint
Working knowledge of W/C administration, including (required)
Program management for FMLA, Short-Term Disability (STD), and Long-Term Disability (LTD) benefits, ensuring accurate leave tracking, wage calculations, and payroll processing
Oversight and coordination of Workers' Compensation, including collaboration with employees, HR, Facilities, and third-party administrators to support medical care, wage calculations, and payroll deductions
Working knowledge of the retirement plan administration, including (required)
Management of government retirement plans (401(a), 457(b), and 401(k)), including payroll and deduction processing, contribution management, reconciliations, and compliance reporting
Performs and manages all activities necessary to process payroll, including maintaining records, review of payroll reports for accuracy and will make necessary adjustments through established procedures
Responsible for governing all financial, tax, and payroll reports for internal and external purposes, including all filings and payments related to federal and state.3)
Responsible for overseeing all audits to ensure accurate processing and history tracking for all employee salary and benefit changes, this may include cost center changes, new hire and termination activity (Shared Services)
Responsible for providing timely and accurate responses to complex payroll related inquiry as it relates to expensive investigation of policy and/or processing
Participate in UAT as it relates to upgrades, enhancements, and patches to the HRIM system. Document and record issues in the appropriate incident management and/or testing system. Audit reports to ensure upgrades produce correct data. Revise and update communications, job aids and training materials
Responsible for keeping desk manuals containing all processes and procedures up to date as changes occur. Responsible for supporting the Retirement Plan operations and employee inquiries
Provide assistance with the employee benefit plans and all associated programs as well as maintaining partnerships with various vendors
Advanced accounting and bookkeeping principles
Federal & State laws regarding employee benefits
IR | DOL & SSA regs, tax payments and levies
Strong Word/Excel/Outlook/Powerpoint
Payroll processing, administration, compliance
Maintain organized records
Maintain positive working relationships
Strong communication skills
Time management skills, ability to meet deadlines
Interpersonal skills
Problem solving skills
Strong knowledge payroll software
Qualification
Required
Advanced working knowledge of Oracle Fusion, including payroll processing, reporting, and system troubleshooting
Proven experience using ADP, including integration and reconciliation processes
Extensive experience processing multi-state payroll, including state and local tax compliance, registrations, and regulatory updates
Strong ability to identify, articulate, and document system enhancements, including process improvements, automation opportunities, and testing requirements
Ability to partner with HRIM, Finance, and IT teams to support system upgrades, implementations, and enhancements; collaboration with these stakeholders will be from the perspective of subject matter experts on the core handling of the employee payrolling function
Working knowledge of employee benefits administration, including: Benefit eligibility determination, enrollment processes, coverage options, and contribution calculations, with sufficient knowledge to provide cross-functional backup support for the Benefits Administrator; Open Enrollment support, including system testing, validation, and post-enrollment audits; Auditing and reconciliation of benefit premium deductions to ensure accuracy between payroll and Centerpoint
Working knowledge of W/C administration, including: Program management for FMLA, Short-Term Disability (STD), and Long-Term Disability (LTD) benefits, ensuring accurate leave tracking, wage calculations, and payroll processing; Oversight and coordination of Workers' Compensation, including collaboration with employees, HR, Facilities, and third-party administrators to support medical care, wage calculations, and payroll deductions
Working knowledge of the retirement plan administration, including: Management of government retirement plans (401(a), 457(b), and 401(k)), including payroll and deduction processing, contribution management, reconciliations, and compliance reporting; Performs and manages all activities necessary to process payroll, including maintaining records, review of payroll reports for accuracy and will make necessary adjustments through established procedures; Responsible for governing all financial, tax, and payroll reports for internal and external purposes, including all filings and payments related to federal and state; Responsible for overseeing all audits to ensure accurate processing and history tracking for all employee salary and benefit changes, this may include cost center changes, new hire and termination activity (Shared Services); Responsible for providing timely and accurate responses to complex payroll related inquiry as it relates to expensive investigation of policy and/or processing; Participate in UAT as it relates to upgrades, enhancements, and patches to the HRIM system. Document and record issues in the appropriate incident management and/or testing system. Audit reports to ensure upgrades produce correct data. Revise and update communications, job aids and training materials; Responsible for keeping desk manuals containing all processes and procedures up to date as changes occur. Responsible for supporting the Retirement Plan operations and employee inquiries; Provide assistance with the employee benefit plans and all associated programs as well as maintaining partnerships with various vendors; Advanced accounting and bookkeeping principles; Federal & State laws regarding employee benefits; IR | DOL & SSA regs, tax payments and levies; Strong Word/Excel/Outlook/Powerpoint; Payroll processing, administration, compliance; Maintain organized records; Maintain positive working relationships; Strong communication skills; Time management skills, ability to meet deadlines; Interpersonal skills; Problem solving skills; Strong knowledge payroll software
5+ years of direct payroll experience and/or accounting or related field
High School Diploma | GED
Bachelor's Degree OR 3 years relevant experience, OR a combination of college education and relevant experience equivalent to 3 years in Business Administration or related field
Preferred
Certified Payroll Administration
Certified Payroll Professional (CPP)
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase